Accounting Clerk

NYC Bar Association; New York (NY); On-site; USD 50,000 - 53,000; Full time

Job summary

The NYC Bar Association is seeking an Accounting Clerk to assist the Finance team with invoice processing and month-end closing. This role requires strong attention to detail and effective communication skills, ensuring timely and accurate financial transactions. The organization offers a competitive salary along with a diverse and inclusive work environment.

Benefits

Generous paid time off

Choice of medical plans

401K and life insurance

Commuter benefits program

Employee discounts

Qualifications

• Minimum of 2 years accounts payable experience required.
• Strong understanding of third-party systems necessary.
• Ability to analyze discrepancies and reconcile accounts.

Responsibilities

• Process invoices and payments accurately and timely.
• Assist with month-end closing activities.
• Contact vendors to resolve payment issues.

Skills

Attention to detail

Problem-solving

Communication

Education

Associate's degree in accounting

Tools

Great Plains

AvidXchange

Microsoft Office Suite

Job description

POSITION: Accounting Clerk
DEPARTMENT: Finance
REPORTS TO: Senior Manager of Financial Reporting
FLSA Status: Non-Exempt

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize the legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.

JOB FUNCTIONS/SUMMARY

The City Bar is seeking an Accounting Clerk to join the Finance team. The role is responsible for the timely and accurate processing of invoices and payments weekly. The accounting clerk will provide support and assistance with month-end closing activities and other accounting work.

MAJOR RESPONSIBILITIES INCLUDE (but are not limited to):

• Review invoices for accuracy and match to the purchase order, contracts or documentation

• Verify general ledger account codes as assigned and appropriate sales and use tax compliance

• Process AvidInbox invoices, review and re-route to the correct workflows for approval

• Synchronize Avid batches to Great Plains and process check payments in Great Plains to AvidPay

• Download invoices and make online payments for certain vendors

• Maintain vendor setup in Great Plains and AvidXchange

• Verify employee expense reports and receipts for accuracy before processing for payment

• Contact vendors and staff members when necessary

• Resolve, modify or correct, issues related to payment of invoices

• Accrue open invoices at month end, if necessary

• Reconcile accounts payable balances

• Download monthly Higher Logic usage reports for CLE and Membership departments

• Prepare and E-file 1099NEC for independent contractors

• Perform other accounting duties as assigned

QUALIFICATIONS, SKILL & REQUIREMENTS

• Associate's degree in accounting, preferred.

• Minimum of 2 years of accounts payable experience, with a strong understanding of 3rd party systems.

• Ability to analyze discrepancies and reconcile accounts.

• Strong sense of urgency, attention to detail and problem-solving abilities.

• Demonstrated excellent written and communications skills.

• Ability to work independently and as part of a team.

• Experience in accounting ERPs, Great Plains and AvidXchange preferred.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Candidates must be authorized to work in the United States. We are not able to sponsor visas for this role.

To Apply: Please include a cover letter to explain why you are interested in the position when applying.

Starting salary for this role is $50,000 to $53,000 (based on experience) for a 35-hour work week. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including closing this year between Christmas and New Year’s Day, day off each year for volunteer work, extra time off in the summer), choice of medical plans, dental, vision, 401K, life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more!

We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply, especially those candidates belonging to historically under-represented communities. We welcome diversity of all kinds. It is the policy of the Organization to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.