Accounting Clerk

Pacific Palms Resort; California; On-site; USD 30,000 - 33,000; Part time

Job summary

Pacific Palms Resort in California seeks a part-time accounting clerk to handle accounts receivable and accounts payable duties, invoice processing, and basic administrative tasks. You will work closely with the finance team and guest services to ensure timely, accurate billing and payments.

The ideal candidate has solid data-entry skills, experience with 10-key, and proficiency in Word, Excel and PowerPoint.

Qualifications

• Experience with basic accounting principles in A/R and A/P.
• Proficiency with 10-key and accuracy in data entry.
• Hospitality/hotel/resort experience preferred.

Responsibilities

• Process invoices with proper coding and supporting documents.
• Pay invoices on the approved company schedule and ensure discounts.
• Reconcile vendor statements and resolve discrepancies.
• Post payments for direct bill, miscellaneous, and membership accounts.
• Balance disbursements according to DOF guidelines.
• Audit invoices posted to master accounts for accuracy.
• Maintain neat and organized files.
• Produce and distribute A/R and A/P reports to DOF.
• Monitor incoming payments and respond to inquiries.

Skills

Basic math

10-key

MS Office

Data entry

College degree or GED

Hotel/Resort experience

Education

College degree or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview:

Perform accounting administrative duties, and additional clerical duties as assigned. Assist in both Accounts Receivable and Accounts Payable. This is a Part time position. This position pays between $22.00-$24.00 per hour based on experience.

Key Responsibilities:

• Process all invoices as required. Check for proper coding, supporting documents, pricing and extension.
• Pay all invoices on the approved company schedule. Ensure that all monthly contracts are paid and discounts taken.
• Reconcile vendor statements and solve any discrepancies.
• Balance disbursements according to Director of Finance's guidelines.
• Process manual and voided checks as required.
• Audit invoices posted to master accounts for accuracy.
• Participate in inventories as needed.
• Distribute accounting mail
• Post payments for direct bill, miscellaneous, and membership accounts
• Post advance deposit payments, log incoming contracts
• Maintain neat and organized files
• Produce and distribute A/R and A/P financial and statistical reports to DOF.
• Monitor incoming payments
• Print zero balance statements for accounts receivable
• Assist with credit card retrieval and charge back processing
• Handle correspondence and communication to customers and management regarding billing and payment matters.
• Offer timely, accurate and friendly response to all guest and employee requests.
• Respond to customer and member inquires in a timely manner
• Always practice legendary service
• Protect the assets of the property.
• Maintain professional appearance and behavior when in contact with customers and co-workers.
• Follow policies and procedures in training manuals and employee handbook.
• Recognize that despite all efforts the company makes, the ultimate responsibility for employee health and safety rests directly with the individual. It is a condition of employment for all employees to conduct their duties in a safe and healthful manner.
• Always remember we are in partnership with our clients, fellow employees and investors to provide quality service and profitability.
• Any and all reasonable requests of management

Skills:

• Basic mathematical skills necessary to understand basic accounting principles debit/credit
• Must know how to use 10-key
• Must have good computer knowledge - Microsoft Word, Excel and PowerPoint
• Basic administrative functions such as: answering phone calls, filing, data entry
• College graduate or GED plus related experience preferred
• Previous experience in hotel/resort highly desired.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.