Accounting Clerk

Talentify; Dixon (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical/dental insurance

401(k)

Profit sharing retirement plan

Wellness programs

Job summary

Basalite Building Products, LLC is seeking an Accounts Payable Clerk to support invoice processing, vendor communications, and general accounting tasks in Dixon, CA. The role reports to the Plant Cost Accountant and emphasizes accuracy, timely payments, and adherence to AP procedures.

Under supervision, you will match invoices, review pricing and taxes, maintain organized files, assist with audits and special projects, and collaborate with Purchasing, Receiving, AR and Credit teams.

Qualifications

• High school education or equivalent plus college level accounting.
• Minimum 1 to 2 years’ experience in collections, accounts receivable or payable.
• SAP experience preferred but not required.
• On-the-job training experience is required to be able to perform duties.
• Strong aptitude for organizing personal tasks and repetitive duties in a dynamic environment.
• Must have strong communication, teamwork, interpersonal, accounting, reading, writing and mathematical skills.
• Ability to operate personal computer, printer, calculator, copier, facsimile machine and any other equipment required to perform duties, and phone systems.
• Predictable and Regular attendance is required.

Responsibilities

• Matches invoices to appropriate receiver tags (and purchase orders when applicable).
• Reviews invoices for quantity, pricing, and tax accuracy; investigate and resolve discrepancies with vendors and internal departments.
• Ensure proper account coding and obtain required management approvals prior to processing invoices.
• Scan all invoices and backup paperwork for in-house invoice verification/payment.
• Process payments according to established vendor terms and coordinate payment discounts when available.
• Obtain vendor W-9 forms and other required documentation.
• Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment issues.
• Maintains accurate and organized filing system for invoices, purchase orders, and related documentation.
• Adheres to established Accounts Payable protocol as defined.
• Responds to vendor phone calls/inquiries in a courteous and friendly manner.
• Work closely with Purchasing, Receiving, AR, and Credit teams.
• Assists with special projects, audits, reporting requests, analytical research, and other accounting related duties as assigned.
• Support continuous improvement initiatives within the AP process.
• Attends safety meetings and abides by all safety rules set forth by company and governmental regulatory agencies; ensures that hazardous conditions are reported and corrected.

Skills

Strong communication

Teamwork

Interpersonal skills

Accounting basics

Mathematical skills

Education

High school + college accounting

Tools

SAP

Job description

Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies.

POSITION SUMMARY: Under the supervision of the Plant Cost Accountant, this position is responsible for accounts payable entries, basic administrative support, and is responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned.

SUPERVISION RECEIVED: General

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Matches invoices to appropriate receiver tags (and purchase orders when applicable).
• Reviews invoices for quantity, pricing, and tax accuracy; investigate and resolve discrepancies with vendors and internal departments.

1. Ensure proper account coding and obtain required management approvals prior to processing invoices.
2. Scan all invoices and backup paperwork for in-house invoice verification/payment.
3. Process payments according to established vendor terms and coordinate payment discounts when available.
4. Obtain vendor W-9 forms and other required documentation.
5. Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment issues.
6. Maintains accurate and organized filing system for invoices, purchase orders, and related documentation.
7. Adheres to established Accounts Payable protocol as defined.
8. Responds to vendor phone calls/inquiries in a courteous and friendly manner.
9. Work closely with Purchasing, Receiving, AR, and Credit teams.
10. Assists with special projects, audits, reporting requests, analytical research, and other accounting related duties as assigned.
11. Support continuous improvement initiatives within the AP process.

• Attends safety meetings and abides by all safety rules set forth by company and governmental regulatory agencies; ensures that hazardous conditions are reported and corrected.
• Predictable and regular attendance is required.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school education or equivalent plus college level accounting.
• Minimum 1 to 2 years’ experience in collections, accounts receivable or payable.
• SAP experience preferred but not required.
• On-the-job training experience is required to be able to perform duties.
• Strong aptitude for organizing personal tasks and repetitive duties in a dynamic environment.
• Must have strong communication, teamwork, interpersonal, accounting, reading, writing and mathematical skills.
• Ability to operate personal computer, printer, calculator, copier, facsimile machine and any other equipment required to perform duties, and phone systems.
• Predictable and Regular attendance is required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing, walking, sitting, talking/listening, climbing, stooping, kneeling, crouching or crawling, reaching with hands and arms.
• Lifting up-to 15 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Office environment with moderate noise.
• Occasional plant environment, moving machinery, dusty, dirty and muddy, moderate to loud noise.
• Wear mandatory and/or other appropriate personal protective equipment (PPE).

SALARY RANGE: $22-$26/HR. DOE

This is a regular, full-time position with competitive compensation and full benefits including medical/dental insurance, disability benefits, life insurance, 401(k), profit sharing retirement plan, and wellness programs. We are an equal opportunity employer and promote a drug free workplace. Employment is contingent upon successfully passing a pre-employment drug screening. Depending on the position, a background check and/or credit check may also be required.