Accounting Clerk

Talentify; Daytona Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Mindlance seeks an Accounts Payable Specialist to process vendor invoices, support month-end close, and ensure compliance with company policies. This onsite role is based at 2450 Mason Ave, Daytona Beach, FL 32114 and reports to the corporate accounting team.

The ideal candidate has 0-2 years in finance or accounting and a high school diploma or GED, with proficiency in Excel and Word, and the ability to handle a high volume of invoices accurately and promptly.

Qualifications

• Review invoices for accuracy, proper coding, required approvals, and supporting documentation.
• Process vendor invoices accurately and timely within the Accounts Payable system.
• Ensure invoices are paid in accordance with payment terms and established company policies.
• Prepare, process, and distribute payments, including checks and electronic payments, in accordance with established procedures.
• Experience with 2/3 way match of invoices, purchase orders, and receiving reports.
• The ability to process a high volume of invoices
• Research and resolve vendor and employee payment inquiries within established service levels.
• Maintain organized electronic and/or physical vendor records in accordance with the company's record retention policy.
• Reconcile vendor statements and investigate outstanding items as needed.
• Assist with month-end close activities, including accounts payable accruals and account reconciliations.
• Identify opportunities to improve accounts payable processes and workflow efficiencies.
• Provide support for audits by maintaining accurate documentation and responding to information requests.
• Perform other accounting duties and special projects as assigned.

Responsibilities

• Review invoices for accuracy, proper coding, approvals, and documentation.
• Process vendor invoices accurately and timely in the Accounts Payable system.
• Ensure timely payments per terms and policies.
• Prepare and distribute payments, including checks and electronic payments.
• Match invoices, POs, and receiving reports (2/3 way match).
• Handle a high volume of invoice processing efficiently.
• Research and resolve payment inquiries within established service levels.
• Reconcile vendor statements and assist with month-end close activities.
• Maintain vendor records according to retention policy.
• Assist audits with documentation and information requests.

Job description

Complete Onsite

Location: - 2450 Mason Ave, Daytona Beach, FL 32114

Responsible for accounting related functions for operational accounting systems, primarily corporate cash receipts, corporate payables and corporate accounting. Position is primary contact for banks for daily deposits and system feeds in corporate cash receipts. Position in corporate payables interacts with vendors and subsidiaries daily and audits transactions to ensure company disbursement and travel policies are adhered to. Position in corporate accounting administers and reconciles daily cash reporting and supports month end close processes. Responsible for analyzing, researching and correcting discrepancies (rather than just daily data entry). Position requires understanding of moderately technical accounting.

Job Summary

Responsible for the timely and accurate processing of accounts payable transactions while ensuring compliance with company policies and internal controls. Supports month-end close activities and assists with other accounting functions and projects as needed.

Essential Functions

• Review invoices for accuracy, proper coding, required approvals, and supporting documentation.
• Process vendor invoices accurately and timely within the Accounts Payable system.
• Ensure invoices are paid in accordance with payment terms and established company policies.
• Prepare, process, and distribute payments, including checks and electronic payments, in accordance with established procedures.
• Experience with 2/3 way match of invoices, purchase orders, and receiving reports.
• The ability to process a high volume of invoices
• Research and resolve vendor and employee payment inquiries within established service levels.
• Maintain organized electronic and/or physical vendor records in accordance with the company's record retention policy.
• Reconcile vendor statements and investigate outstanding items as needed.
• Assist with month-end close activities, including accounts payable accruals and account reconciliations.
• Identify opportunities to improve accounts payable processes and workflow efficiencies.
• Provide support for audits by maintaining accurate documentation and responding to information requests.
• Perform other accounting duties and special projects as assigned.

Job Requirements

• Experience with Microsoft Office Excel and Word

Experience

0-2 Years of finance and accounting experience

Education

High school diploma or GED

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”