Accounting Clerk

Totally Promotional; Coldwater (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading promotional products company based in Coldwater, Ohio is seeking an Accounting Clerk to join their collaborative team. The clerk will manage various accounting responsibilities including bank reconciliations, managing vendor invoices, and month-end reporting. Suitable candidates should hold relevant degrees and possess excellent organizational skills with a demonstrated ability to work as part of a team.

Benefits

Health, vision, dental and life coverage with company match after 30 days

Flexible time available

401(K) Plan after 6 months with employer match

Paid holidays

Two weeks of PTO in first year

Continual training opportunities

Qualifications

• Degree in accounting or related field required.
• Strong communication skills and attention to detail are essential.
• Ability to multi-task and work collaboratively.

Responsibilities

• Monitor bank accounts and reconcile transactions.
• Process vendor invoices and resolve discrepancies.
• Complete monthly bank and credit card reconciliations.

Skills

Attention to detail

Strong communication skills

Multi-tasking

Collaboration

Education

Bachelor's degree or associate's degree in accounting or related field

Job description

Now is a great time to start a career with Totally Promotional and join our family-owned and operated company. We offer a relaxed, casual office environment with sit-stand desks, coffee bar & vending machines, and open floor plan to encourage collaboration and teamwork.

We are looking for an Accounting Clerk to join ourcollaborative team!

The Accounting Clerk will have the following schedule:

• Monday- Friday: 8:00 a.m. to 4:00 p.m.
• Overtime as required.

Primary Responsibilities

• Monitor bank accounts and reconcile transactions
• Manage and respond to high-volume emails and internal inquiries
• Review sales reports and resolve invoice issues
• Post and reconcile Sales Invoices and Cash Entries
• Perform background matching and transaction validation

Accounts Payable & Vendor Coordination:

• Review and process vendor invoices; resolve discrepancies (pricing, shipping, charges)
• Communicate with vendors and internal teams to address billing issues
• Process weekly/monthly payments via check or credit card
• Manage check writing, remittance, mailing, and filing

Month-End & Financial Reporting:

• Complete monthly bank and credit card reconciliations
• Prepare journal entries (refunds, payroll, sales tax, etc.)
• Support month-end close (approx. 20–28 hours/month)
• Submit monthly Use Tax payments

Administrative & Support Duties:

• Send invoices and manage Net 30 billing cycles
• Complete customer vendor forms and financial documentation
• Post incoming checks and process customer payments
• Handle billing inquiries, refunds, and account issues with reps
• Monitor shipping accounts (UPS/FedEx) and resolve discrepancies

Other Responsibilities:

• Maintain AP inbox for customer updates
• Periodically check fax machine and assist with product creation
• Support ad hoc financial and operational needs

Requirements

• Bachelor's degree or associate's degree in accounting or related field
• Willingness to collaborate with others and work as a team.
• Strong communication skills and attention to detail.
• Ability to multi-task and prioritize tasks.
• Demonstrate good attendance and arrive on time to work

Benefits

• Health,vision, dental and life coverage with company match after 30 days
• Short Term Disability and Long Term Disability available after 30 days
• Earn up to 2 weeks of PTO in your first year
• Paid holidays
• Flex Time Available
• Same Day Pay Available
• 401(K)Plan after 6 months of employment with a 3% employer match
• Anniversary gifts
• Continual training and personal development opportunities
• Many opportunities for advancement and personal career growth
• Employee discount

About Totally Promotional

Totally Promotional was founded in 1993 and is a leading online retailer and manufacturer of customized promotional products. Our Coldwater, Ohio based company currently employs more than 250 people in our office and production facilities. Our product categories include apparel; drinkware & can coolers; napkins and coasters; table covers & banners; bags & totes; pens & pencils; home, office & tech; outdoor & wellness; closeout & sale items; and wedding favors and essentials. Our knowledgeable and experienced staff each year is quoted in more than 170 publications for expertise on wedding favors, party planning, branding, marketing and business culture.