Accounting Clerk

Growing Seasons Landscaping; Canonsburg (Washington County); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Short-Term Disability, Critical Illnes

Hospital Indemnity & AccidentInsurance

Dependent Care FSA

Employee Assistance Program (EAP)

Paid Holidays

Generous PTO Program

Life Insurance

401(k) Retirement Plan

Medical FSA

Job summary

Growing Seasons Landscaping seeks an Accounting Clerk to join its finance team. You will handle daily vendor bill entries, invoicing customers, payroll support, and month-end tasks across multiple entities in a fast-paced environment.

The role requires detail orientation, strong communication, and the ability to work both independently and with others, using QuickBooks and Excel to keep precise records.

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field preferred.
• 2+ years of experience in accounts payable/receivable, bookkeeping, or general accounting.
• Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.

Responsibilities

• Enter vendor bills daily in QuickBooks/Sage IntAcct and ensure timely processing of high-priority bills.
• Manage account payable entries across twelve sets of QuickBooks/Sage IntAcct accounts.
• Review vendor statements, research missing bills, and verify proper application of credits and payments.
• Prepare and mail vendor payments weekly.
• Coordinate with internal departments to resolve billing discrepancies, obtain necessary approvals and ensure timely invoicing.
• Prepare and mail vendor payments weekly.

Skills

Attention to detail

Communication

Team player

Independent worker

Multitasking

Education

High school diploma

Associate degree in accounting preferred

Tools

QuickBooks

Microsoft Excel

Job description

Reports to: Manager of Accounting

Employment Type: Full Time

Salary/Hourly: $45,000 – $50,000

Position Overview

We are seeking a highly organized and proactive Accounting Clerk to join our dynamic team. This role is responsible for managing daily vendor bill entries, invoicing customers, supporting payroll and month-end processes, and maintaining accurate financial records across multiple entities. The ideal candidate is detail-oriented, adaptable, communicative, and thrives in a fast-paced, multi-tasking environment.

Key Responsibilities

Accounts Payable/Receivable

• • Enter vendor bills daily in QuickBooks/Sage IntAcct and ensure timely processing of high-priority bills.
  • Manage account payable entries across twelve sets of QuickBooks/Sage IntAcct accounts.
  • Review vendor statements, research missing bills, and verify proper application of credits and payments.
  • Prepare and process customer invoices accurately and in a timely manner.
  • Coordinate with internal departments to resolve billing discrepancies, obtain necessary approvals and ensure timely invoicing.
  • Prepare and mail vendor payments weekly.

• Vendor/Customer Management
  • Process W9 requests and maintain accurate records of received W-9 forms.
  • Coordinate address change letters for tax billing records.
  • Serve as a contact for vendors and customers, ensuring timely communication via phone calls and emails.

Payroll & Financial Reporting

o Manage end-to-end payroll processing for two separate entities, including preparation, submission, and post-payroll functions.

o Input employee data into QuickBooks/Sage IntAcct for payroll and record keeping purposes.

o Participate actively in month-end close procedures and communicate progress to the Manager of Accounting.

Administrative Support

o Answer phones, assist callers, take messages, sending emails and schedule appointments as needed.

o Perform general office duties including shredding, and filing

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field preferred.
• 2+ years of experience in accounts payable/receivable, bookkeeping, or general accounting.
• Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment, with a strong emphasis on being a team player.

Includes:

• Health, Dental & Vision Insurance– Comprehensive coverage available the 1st of the month after 60 days of employment.
• Short-Term Disability, Critical Illness, Hospital Indemnity & Accident Insurance– Added protection for life’s unexpected events, available the 1st of the month after 60 days.
• Dependent Care FSA– Offered alongside health, dental, vision, and short-term disability benefits, beginning the 1st of the month after 60 days.
• Employee Assistance Program (EAP)– Confidential support and resources for everyday challenges, beginning day one for you and your dependents.
• Paid Holidays– Dedicated time to rest and recharge.
• Generous PTO Program– Begins after six months of employment to promote work-life balance.
• Life Insurance– Coverage provided after six months for added security.
• 401(k) Retirement Plan– Eligibility begins after one year to help you build your future.
• Medical FSA– Available at open enrollment after one year, offering flexible options for healthcare expenses.