Accounting Clerk

Talentify; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Talentify seeks an Accounting Clerk to assist the Director of Finance with the smooth processing of accounting information at the property level. You will handle accounts payable using BirchStreet, review invoices, and maintain vendor profiles.

You will also support income audits and month-end activities, ensuring accuracy and adherence to loss prevention guidelines. The role requires high school education, proficiency in Excel/Word/Outlook, and the ability to work independently while

Qualifications

• High School diploma or equivalent.
• Proficient in Excel, Word and Outlook.
• Experience with BirchStreet workflow and vendor invoices.
• Hotel experience preferred.
• Strong attention to detail and confidentiality.
• Ability to lift up to 25 lbs and work with a team.

Responsibilities

• Process accounts payable: review, match, and process purchase orders, invoices.
• Maintain vendor profiles and reconcile vendor statements.
• Prepare accruals for expenses during month-end and year-end closing.
• Support daily income audit tasks and revenue reporting.
• Assist the Director of Finance as needed.
• Adhere to loss prevention guidelines.

Skills

Excel

Word

Outlook

Attention to detail

Teamwork

Numerical calculations

Confidentiality

Independent work ethic

Education

High School diploma or equivalent

Tools

BirchStreet

PMS/POS systems

Job description

JOB SUMMARY:

The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.

Responsibilities:

Accounts Payable (A/P)

• Utilize BirchStreet to review, match, and process purchase orders, receiving documents, and vendor invoices.
• Ensure all invoices are properly uploaded, routed, and approved through BirchStreet’s workflow before payment.
• Maintain vendor profiles and update purchasing or approval workflows within BirchStreet as needed.
• Reconcile vendor statements and maintain organized digital/physical AP files.
• Verify accuracy of vendor invoices, match with purchase orders, receiving documents, and obtain proper departmental approvals.
• Preparing accruals for expenses and other outstanding costs during month-end and year-end closing.

Income Audit

• Support daily income audit tasks, including:
• Reviewing daily revenue reports form PMS/POS systems.
• Verifying accuracy of cash drops, credit card settlements, and revenue postings.
• Assist the Staff Accountant and/or Director of Finance with revenue-related reporting as needed.
• Perform other duties and projects as assigned by the Director of Finance.

Policy and Service Responsibility

• Must adhere to all hotel/company loss prevention guidelines.

Physical Requirements

• Able to perform the essential functions consistent safely and successfully with the ADA, FMLA, and other federal, state and local standards, including meeting quality standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Must be able to lift and carry up to 25 lbs.
• Must be able to sit, stand, and squat frequently.

MINIMUM REQUIREMENTS

• High School graduate or equivalent.
• Must be able to provide legible communication.
• Must be able to compute mathematical calculations.
• Hotel experience preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as calculators, fax machines, copiers, scanners and printers and automated property management systems.
• Ability to maintain hotel's standards, policies, and procedures.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job-related files.
• Attention to detail and accuracy.