Accounting Clerk

Ottawa Riverkeeper | Sentinelle de la rivière des Outaouais; Akron (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

TCT Ministries is seeking a detail-oriented Accounting Clerk to join our Finance & Accounting team. The role focuses on accounts payable, accounts receivable, and month-end close procedures in a nonprofit environment.

The successful candidate will be organized, able to work independently, and collaborate with the broader team to maintain accurate financial records and strong internal controls.

Qualifications

• High school diploma or equivalent is required.
• 1–2 years of accounting, bookkeeping, or related experience.
• Basic understanding of general ledger accounting and accounting principles.
• Strong attention to detail, organization and time management.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to work independently, meet deadlines and maintain confidentiality.
• Strong written and verbal communication skills.

Responsibilities

• Process vendor invoices, customer invoices, payments and deposits accurately and timely.
• Review, code and enter transactions to general ledger accounts and departments.
• Maintain vendor and customer records and resolve routine discrepancies.
• Assist with payment processing, collections and account reconciliations.
• Prepare routine journal entries and support general ledger maintenance.
• Support month-end and year-end close processes.
• Assist with audits, financial reporting requests, and special projects.

Skills

Accounts payable

Accounts receivable

General ledger

Excel

Office software

Data entry

Detail oriented

Education

High school diploma

Associate degree in Accounting (preferred)

Tools

Sage

NetSuite

ERP systems

Job description

TCT Ministries is seeking a detail-oriented Accounting Clerk to join our Finance & Accounting team. The Accounting Clerk will provide day-to-day accounting support with a primary focus on accounts payable, accounts receivable, cash receipts, reconciliations, general ledger activity, and month-end close procedures.

This position is an important part of maintaining accurate financial records, consistent accounting practices, and appropriate internal controls throughout the organization. The successful candidate will be organized, detail-oriented, comfortable working with financial information, and able to work independently while collaborating with the broader Finance & Accounting team.

Reporting Relationship

The Accounting Clerk will report to the VP of Accounting/CFO and will work closely with other members of the Finance & Accounting team and TCT department leaders.

Essential Responsibilities

Accounts Payable & Receivable

• Process vendor invoices, customer invoices, payments and deposits accurately and timely.
• Review, code and enter transactions to the appropriate general ledger accounts and departments.
• Maintain vendor and customer records and resolve routine discrepancies.
• Assist with payment processing, collections and account reconciliations.

Reconciliations & General Accounting

• Assist with fixed asset tracking, prepaid expenses and recurring entries.
• Perform bank, credit card and assigned account reconciliations.
• Research and resolve outstanding transactions.
• Prepare routine journal entries and support general ledger maintenance.

• Maintain complete supporting documentation for reconciliations. Process and record incoming payments and deposits from bank statements.
• Research and resolve variances and outstanding transactions and communicate them to the appropriate accounting team member.

• Support month-end and year-end close processes.

Financial Support & Internal Controls

• Maintain complete and organized accounting records and supporting documentation.
• Follow established accounting policies, procedures, and internal control standards.
• Assist with audits, financial reporting requests, and special projects. Identify opportunities to improve accounting processes and efficiency.
• Maintain confidentiality of financial and employee information.
• Prepare accounting schedules and supporting documentation as requested.

Qualifications

Required

• High school diploma or equivalent.
• 1–2 years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience.
• Basic understanding of general ledger accounting and accounting principles.
• Strong attention to detail, organization and time management skills.
• Proficiency with Microsoft Excel and Microsoft Office
  
• Ability to work independently, meet established deadlines, and maintain confidentiality.
• Strong written and verbal communication skills.

Preferred

• Associate degree in Accounting, Finance, Business, or a related field.
• 2+ years of accounting experience.
• Experience with account reconciliations and month-end close activities.
• Experience working in a multi-department organization.
• Nonprofit accounting experience.
• Experience with Sage, NetSuite, or similar accounting/ERP systems.

Key Competencies

• Accuracy and Attention to Detail
• Organization and Accountability
• Confidentiality and Professionalism
• Teamwork - works collaboratively with the Finance & Accounting team and other departments
• Problem Solving and Analytical Skills
• Continuous Improvement Mindset
• Effective Communication

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.