Accounting Business Specialist

Legal Services of North Florida, Inc.; Tallahassee (FL); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

4-day work week (35 hours)

Employer-paid health insurance

401(k) retirement plan with employer 6

Generous paid time off

Life insurance

Supplemental insurance options

Job summary

Legal Services of North Florida, Inc. seeks an Accounting Business Specialist to support financial operations, grant billing, reporting, and budgeting.

You will work closely with the Finance Director to ensure resources are tracked accurately and funding requirements are met, while turning financial data into actionable insights for leadership and staff. The role emphasizes process improvements through technology, compliance with internal controls, and strong collaboration with program teams.

Qualifications

• Working knowledge of bookkeeping, account reconciliations, and financial reports.
• Ability to use Excel and BI/reporting tools to analyze financial data and create dashboards.

Responsibilities

• Maintain accurate financial records and reconcile accounts.
• Assist with month-end and year-end closings and budget-to-actual analyses.
• Prepare grant invoices and reimbursement requests; monitor billing deadlines.
• Turn financial data into insights using dashboards and visual summaries for leadership.
• Apply AI tools to support financial analysis and automate workflows.
• Ensure compliance with internal controls and grant requirements.

Skills

Bookkeeping

Excel

Data visualization

Education

Bachelor's in Accounting

Tools

MIP accounting software

Job description

At Legal Services of North Florida, we help remove barriers to justice by connecting underserved communities with the legal support, information, and resources they need.

As an Accounting Business Specialist, you will support the financial operations that allow us to deliver meaningful legal services to the communities we serve. Working closely with the Finance Director, you will help manage accounting functions, grant billing, financial reporting, and budget analysis while turning financial information into clear, useful insights for leadership and staff. In this role, you will play an important part in ensuring that resources are accurately tracked, funding requirements are met, and the financial operations that support our mission run smoothly.

How You’ll Make an Impact:

• Keep financial operations accurate and organized: Maintain accounting records, process financial transactions, reconcile accounts, review general ledger activity, and investigate discrepancies to help ensure the accuracy and integrity of financial information
• Support responsible financial management: Assist with month-end and year-end closings, prepare financial reports and budget-to-actual comparisons, analyze trends and variances, and identify items that may require additional attention
• Help manage grant funding and billing: Prepare grant and contract invoices and reimbursement requests, maintain supporting documentation, monitor billing deadlines and outstanding receivables, and help ensure compliance with funding requirements
• Turn financial data into meaningful insights: Use Excel and other reporting tools to organize and analyze financial information, develop dashboards and visual summaries, and clearly communicate financial results and budget trends to leadership and staff who may not have a financial background
• Improve processes through technology: Apply knowledge of AI tools and automation to support financial analysis, reporting, and routine accounting workflows while verifying accuracy and protecting confidential information
• Strengthen financial accountability and compliance: Follow organizational fiscal policies, internal controls, and grant requirements while maintaining accurate vendor records, supporting audits, and ensuring financial documentation is complete and reliable

Minimum Qualifications:

• Working knowledge of bookkeeping, account reconciliations, and financial reports, demonstrated through education, training, or practical experience. A Bachelor's degree in Accounting may substitute for experience on a year-for-year basis
• Ability to use Excel and other business intelligence or reporting tools to analyze financial data, develop reports and visual dashboards, and communicate findings clearly to individuals without a financial background
• Working knowledge of AI tools and their practical application in a business setting

Preferred Qualifications:

• Experience with MIP accounting software
• Experience in accounting, bookkeeping, grant billing, or nonprofit financial operations; familiarity with fund accounting is a plus
• Experience preparing, analyzing, and presenting financial reports, budget comparisons, and visual dashboards for nonprofit programs or grant-funded activities
• Experience using advanced Excel features or integrating accounting and grant-reporting data into dashboards, automated reports, or other financial reporting tools
• Experience using AI-assisted tools or automation to improve financial analysis, reporting, and routine business processes

We encourage you to apply even if you do not believe you meet every single qualification. If you’re passionate about the work, willing to learn, and meet most of the key qualifications, we’d love to hear from you! Some qualifications may be essential, while others can be demonstrated through different experiences, backgrounds, and knowledge. We take a holistic approach to reviewing applications and value the unique strengths and experiences each candidate brings.

Compensation:

The starting salary for this position is $45,000, which applies to candidates who meet the minimum qualifications and have no additional work experience. Candidates with further qualifying experience can expect a higher salary offer based on their work experience.

Benefits:

Making a difference starts with having the support to do your best work. We’re committed to creating an environment where you feel valued and empowered to thrive, and we are proud to offer benefits that recognize the importance of your well‑being, your time, and the life you lead beyond work.

What we offer:

• A four day (35 hour) workweek
• 100% employer‑paid health insurance for employees and dependent children
• A 401(k) retirement plan with a 6% employer contribution (no employee match required!)
• Paid time off including holidays, sick leave, and personal leave, with personal leave increasing to four weeks per year after two years of employment
• 100% employer‑paid basic life insurance, with options to purchase additional life insurance
• Variety of voluntary employee‑paid coverages including dental, vision, short‑term disability, critical illness, accident, cancer, pet insurance, and identity protection
• Wellbeing resources for you and your household, including no‑cost confidential counseling and emotional, legal, financial, and work‑life support through our 24/7 Employee Assistance Program
• Flexible work plans including remote work options available after six months of employment

What to Expect During the Hiring Process:

If you’re selected to move forward, you can expect the following steps in our hiring process:

• Introductory Call: Connect with our Recruiter to discuss your background, experience, and interest in the position, while learning more about the role and our organization.
• Interview with the Hiring Team: Meet with a combination of team members which may include a member of HR, the supervisor for the role, and potential peers. This is an opportunity to further discuss your qualifications and experience, learn more about the position and team, and ask questions about what it’s like to work with us.
• Next Steps: We’ll follow up to share an update and discuss next steps, if applicable. If we extend an offer, we’ll walk you through the details and answer any questions you may have.

We believe the hiring process is a two-way conversation. While we want to learn about your experience, skills, and interests, we also want you to learn about us! We encourage you to ask questions, get to know our team and workplace culture, and explore whether the role and our organization are the right fit for you.

Background Checks:

This position is subject to Florida Level 2 background screening requirements through the Florida Care Provider Background Screening Clearinghouse. For more information, visit https://info.flclearinghouse.com.

Equal Employment Opportunity:

Legal Services of North Florida is committed to providing equal employment opportunities to all applicants and employees. We believe that diverse perspectives and inclusive environments drive innovation, creativity, and success, and we are dedicated to fostering a workplace where everyone feels valued and empowered to contribute. We welcome applicants with diverse backgrounds and provide equal employment opportunities without discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, veteran status, genetic information, political affiliation, or any other status protected by applicable federal, state, or local law.

We are committed to ensuring an inclusive and accessible hiring process. If you require assistance or need accommodations to complete the application or interview process, please contact us at [e-mail] to request accommodations. Your information will be treated as confidential and used only for determining an appropriate accommodation for the application and/or interview process.