Accounting & Billing Coordinator

Inabia Software & Consulting Inc.; Redmond (WV); On-site; USD 55,000 - 75,000; Full time

Job summary

Inabia Solutions & Consulting is seeking an organized accounting, payroll, and HR operations specialist to support billing, invoicing, and timecard processing in a fast-paced environment.

The role includes managing QuickBooks Online records, AP/AR, and payroll tasks, with exposure to MSP/VMS platforms and onboarding/offboarding activities for consultants and staff.

Qualifications

• 1–3 years of experience in accounting, bookkeeping, payroll, or related business operations.
• Hands-on experience with QuickBooks or QuickBooks Online.
• Experience with Accounts Payable, Accounts Receivable, invoicing, and financial recordkeeping.
• Working knowledge of Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential financial and employee information.
• Willingness to support accounting, payroll, HR, and general business operations.

Responsibilities

• Maintain accurate financial records using QuickBooks Online.
• Process Accounts Payable and Accounts Receivable.
• Prepare customer invoices and record payments.
• Perform bank and credit card reconciliations.
• Assist with month-end accounting and financial reporting.
• Review consultant timecards and support payroll processing.
• Prepare invoices based on timecards, SOWs, project milestones, and customer Purchase Orders.
• Assist with MSP/VMS billing platforms such as Beeline, SAP Fieldglass, VectorVMS, and Workday VNDLY.
• Work with Sales, Recruiting, and Account Management to resolve billing and payroll discrepancies.
• Assist with semi-monthly payroll and maintain employee information in ADP Workforce Now.
• Coordinate onboarding and offboarding for new employees and consultants.
• Maintain employee files and HR documentation.
• Assist with I-9/E-Verify, background checks, benefits enrollment, PTO, and employee changes.
• Support offer letters and other employment documentation.
• Assist with vendor management, company records, software subscriptions, and employee equipment.
• Provide administrative and operational support to management as needed.

Skills

QuickBooks/QuickBooks Online

Microsoft Excel

Attention to detail

Organizational skills

Confidential information handling

Payroll understanding

General business operations

Education

Associate or bachelor’s degree in Accounting/Finance/Business

Tools

QuickBooks Online

ADP Workforce Now

Beeline

SAP Fieldglass

VectorVMS

Workday VNDLY

Job description

++Key Responsibilities++

Accounting & Billing

• Maintain accurate financial records using QuickBooks Online.
• Process Accounts Payable and Accounts Receivable.
• Prepare customer invoices and record payments.
• Perform bank and credit card reconciliations.
• Assist with month-end accounting and financial reporting.
• Review consultant timecards and support payroll processing.
• Prepare invoices based on timecards, Statements of Work (SOWs), project milestones, and customer Purchase Orders.
• Assist with MSP/VMS billing platforms such as Beeline, SAP Fieldglass, VectorVMS, and Workday VNDLY.
• Work with Sales, Recruiting, and Account Management to resolve billing and payroll discrepancies.

Payroll, HR & Operations

• Assist with semi-monthly payroll and maintain employee information in ADP Workforce Now.
• Coordinate onboarding and offboarding for new employees and consultants.
• Maintain employee files and HR documentation.
• Assist with I-9/E-Verify, background checks, benefits enrollment, PTO, and employee changes.
• Support offer letters and other employment documentation.
• Assist with vendor management, company records, software subscriptions, and employee equipment.
• Provide administrative and operational support to management as needed.

++Required Qualifications++

• 1–3 years of experience in accounting, bookkeeping, payroll, or related business operations.
• Hands-on experience with QuickBooks or QuickBooks Online.
• Experience with Accounts Payable, Accounts Receivable, invoicing, and financial recordkeeping.
• Working knowledge of Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential financial and employee information.
• Willingness to support accounting, payroll, HR, and general business operations.

++Preferred Qualifications++

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience with ADP Workforce Now or another payroll/HRIS platform.
• Experience with payroll and employee onboarding.
• Experience in IT consulting, staffing, or professional services.
• Familiarity with consultant timecards, SOWs, Purchase Orders, and project-based billing.
• Exposure to MSP/VMS platforms such as Beeline or SAP Fieldglass.

++What We’re Looking For++

We’re looking for someone who is organized, dependable, detail-oriented, and willing to take ownership of their work. You don’t need to know every system on day one. You should have a solid accounting foundation, hands-on QuickBooks experience, and an interest in learning more about payroll, HR, and business operations.

This role offers the opportunity to build experience across accounting, payroll, HR administration, staffing operations, and business operations while taking on additional responsibility as you grow with Inabia.

++Equal Employment Opportunity++

Inabia Solutions & Consulting is an Equal Opportunity Employer. We provide equal employment opportunities without regard to any characteristic protected by applicable law.