Accounting Associate - AP

Swiftly, Inc.; United States; Remote; USD 60,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Equity compensation for every employee

Medical, Dental and Vision

401(k) with employer match

Flexible PTO

Job summary

Swiftly, Inc. is seeking an Accounting Associate — Accounts Payable to own day-to-day payables and vendor operations, including hardware delivery purchases.

Reporting to the CFO, you will manage vendor records, process invoices, payroll entries, and month-end close while ensuring accuracy and compliance across multi-state payroll and 1099s. This role fits a fast-moving, detail-oriented professional seeking impact at a distributed company.

Qualifications

• 1–3 years of experience in accounts payable, accounting operations, or a similar role.
• Fast-paced, high-accountability environment with end-to-end ownership of your work.
• Detail-oriented and organized—catch errors before they become problems.
• Experience with Ramp, Bill.com, and QuickBooks Online.
• Comfortable interfacing with Finance, HR, and hardware delivery teams.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.

Responsibilities

• Process vendor invoices and route for approval.
• Manage employee expense reimbursements and enforce policy.
• Prepare payroll journal entries and reconciliations; month-end close.
• Onboard vendors, collect W-9s, maintain vendor records.
• Prepare 1099s annually; support payroll tax filings (941s, W-2s).
• Process semi-monthly payroll for all employees and ensure multi-state tax compliance.

Skills

Accounts payable

Payroll processing

Vendor management

Month-end close

Expense management

QBO (QuickBooks Online)

Education

Associate or Bachelor's degree

Tools

Ramp

Bill.com

QBO

Job description

Company Description

Swiftly is on a mission to help cities move more efficiently. We are the leading transit data platform for agencies to share real-time passenger information, manage day-to-day operations, and improve service performance. Today, over 200 transit agencies in 12 countries – including LA Metro, MARTA, SEPTA, and MBTA – rely on Swiftly to improve on-time performance by up to 40% and increase passenger information accuracy by up to 50%. The result is better service reliability, increased ridership, and more efficient transit operations.

Company Description

Swiftly is on a mission to help cities move more efficiently. We are the leading transit data platform for agencies to share real-time passenger information, manage day-to-day operations, and improve service performance. Today, over 200 transit agencies in 12 countries – including LA Metro, MARTA, SEPTA, and MBTA – rely on Swiftly to improve on-time performance by up to 40% and increase passenger information accuracy by up to 50%. The result is better service reliability, increased ridership, and more efficient transit operations.

Even though Swiftly's HQ office is located in San Francisco, CA, we are open to candidates in most locations across the U.S. as well as Ontario and British Columbia, Canada. At this time we are unable to provide Visa sponsorship.

About The Finance & Accounting Team

The Finance & Accounting team keeps Swiftly's financial engine running — from month-end close and revenue recognition to compliance, payroll, and vendor operations. We're a small, high-ownership team that operates at the intersection of rigorous process and practical problem-solving. You'll work closely with the Controller and Staff Accountant in a role that has real visibility and real impact across the business.

About The Role

Reporting to the CFO, the Accounting Associate — Accounts Payable will own the day-to-day payables and vendor operations function at Swiftly. This is a high-impact, high-ownership role that sits at the intersection of core accounting and operational finance. In addition to running a tight AP function, you'll support our growing hardware delivery business — managing purchase orders and partner transactions.

This is an ideal role for someone who thrives in a fast-moving environment, takes pride in clean books and organized vendor relationships, and wants to grow with a company that's changing how transit agencies serve riders.

What You'll Do

Payables & Expense Management

• Enter, code, and route vendor invoices for approval through Ramp
• Manage employee expense reimbursements and enforce Swiftly's expense policy
• Review and sync credit card expense categorizations to QBO

Vendor Management

• Own new vendor onboarding — collect W-9s, set up vendor records, and maintain vendor database
• Collect and maintain certificates of insurance (COIs) from vendors and subcontractors
• Prepare 1099s annually

Month-End Close

• Prepare accounts payable reconciliation
• Prepare and post payroll journal entries and reconciliations
• Prepare monthly accruals for legal, benefits, and other recurring vendors

Partner Ops & Hardware

• Issue and manage purchase orders for hardware delivery projects
• Track PO status, provide regular visibility to project managers
• Process vendor invoices and track burn rate against project budgets

Payroll

• Process semi-monthly payroll for all employees, including salaries, hourly wages, commissions, and bonuses
• Ensure compliance with federal, state, and local payroll tax requirements, including multi-state withholding and registrations
• Reconcile payroll to the general ledger and prepare related journal entries
• Support quarterly and annual filings (941s, W-2s) and year-end audit requests

What Will Set You Up For Success

• 1–3 years of experience in accounts payable, accounting operations, or a similar role
• Comfortable in a fast-moving, high-accountability environment where you own your work end to end
• Detail-oriented and organized — you catch errors before they become problems
• Experience with or willingness to quickly learn Ramp, Bill.com, and QBO (QuickBooks Online)
• Comfortable working across teams — you'll interface with Finance, HR, and the hardware delivery org regularly
• Experience supporting or managing purchase order workflows is a plus
• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred

Pay Range

In accordance with pay transparency laws, please see the approximate salary ranges below. These ranges represent the anticipated low and high end of the salary and any on-target earnings (if applicable) for this position. Actual salaries will vary and are based on a multitude of non-discriminatory factors including final role leveling decisions, a candidate’s relevant work experiences/skills, and geographic location. Salary is one component of Swiftly’s total compensation package, which also includes stock options, competitive benefits, 401(k)/ RRSP matching, a fantastic team and culture, opportunity to have a huge impact, emphasis on professional growth and holistic wellness, and other perks.

• US Salary Range: $60,000 - $100,000 USD

Beyond The Skills

We are looking for candidates who are passionate about mobility, sustainability, or mission-oriented projects that have a significant real-world impact. Ideal candidates encompass the core values of our company:

Team. Together, we are more effective and better supported

Impact. Drive impact for our customers, our company, and all of our teams

Diversity. See differing perspectives as ways to address our weaknesses and find new strengths

Communication. Assume others internally and externally have good intentions

Feedback. We share feedback because we want each other to grow professionally and personally

Growth. Foster personal, professional, and company growth

Benefits

• Competitive salary
• Equity compensation for every employee
• Medical, Dental and Vision
• Retirement with Employer Match
• Flexible Spending Account (FSA)
• Home office setup reimbursement
• Monthly cell/internet reimbursement
• Monthly "Be Well" stipend
• Flexible PTO with a recommended minimum
• Flexible work environment
• 16 paid holidays, including holidays in months without US national holidays
• 12 fully paid weeks of leave for child birth/adoption

Travel note:

Swiftly employees can generally expect to travel 1–2 times a year for in-person company or team offsites. As a fully distributed company, we consider these offsites important for cultivating strong relationships across our teams! Attending these in-person is expected and encouraged, although we understand everyone has different personal circumstances and we will consider requests for exceptions. Customer-facing team members and other specific roles may be expected to travel more frequently.

We are an equal opportunity employer - we are committed to a workplace that is as dynamic, diverse, and passionate as the communities we serve.

Because we work with public agencies, we participate in E-Verify