Accounting Associate - AP

Swiftly, Inc.; San Francisco (CA); À distance; CAD 80 000 - 107 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Equity compensation

Medical, Dental and Vision

Retirement with Employer Match

Flexible PTO

Home office setup reimbursement

Résumé du poste

Swiftly, Inc. is seeking an Accounting Associate — Accounts Payable to own day-to-day payables, expense reimbursements, and vendor operations. You will work closely with the Controller and Staff Accountant to maintain clean books and accurate vendor records.

You will manage PO workflows, assist with payroll entries and month-end close, and support compliance across federal and state requirements. This role fits a detail-oriented professional who thrives in a fast-moving finance team.

Qualifications

• 1–3 years of experience in accounts payable, accounting operations, or a similar role.
• Experience working in a fast-moving, high-accountability environment.
• Familiarity with Ramp, Bill.com, and QuickBooks Online.

Responsabilités

• Enter, code, and route vendor invoices for approval through Ramp.
• Manage employee expense reimbursements and enforce Swiftly's expense policy.
• Review and sync credit card expense categorizations to QBO.
• Own new vendor onboarding — collect W-9s and set up vendor records.
• Collect and maintain certificates of insurance (COIs) from vendors and subcontractors.
• Prepare 1099s annually.
• Prepare accounts payable reconciliation and month-end close entries.
• Process payroll journal entries and reconciliations.

Connaissances

Accounts Payable

Vendor Management

Payroll processing

Ramp

Bill.com

QBO

Cross-functional teamwork

QuickBooks Online

Formation

Associate's or Bachelor's degree in Accounting/Finance

Outils

Ramp

Bill.com

QBO

Description du poste

Swiftly is on a mission to help cities move more efficiently. We are the leading transit data platform for agencies to share real-time passenger information, manage day-to-day operations, and improve service performance. Today, over 200 transit agencies in 12 countries – including LA Metro, MARTA, SEPTA, and MBTA – rely on Swiftly to improve on-time performance by up to 40% and increase passenger information accuracy by up to 50%. The result is better service reliability, increased ridership, and more efficient transit operations.

Swiftly is on a mission to help cities move more efficiently. We are the leading transit data platform for agencies to share real-time passenger information, manage day-to-day operations, and improve service performance. Today, over 200 transit agencies in 12 countries – including LA Metro, MARTA, SEPTA, and MBTA – rely on Swiftly to improve on-time performance by up to 40% and increase passenger information accuracy by up to 50%. The result is better service reliability, increased ridership, and more efficient transit operations.

Even though Swiftly's HQ office is located in San Francisco, CA, we are open to candidates in most locations across the U.S. as well as Ontario and British Columbia, Canada. At this time we are unable to provide Visa sponsorship.

About The Finance & Accounting Team keeps Swiftly's financial engine running — from month-end close and revenue recognition to compliance, payroll, and vendor operations. We're a small, high-ownership team that operates at the intersection of rigorous process and practical problem-solving. You'll work closely with the Controller and Staff Accountant in a role that has real visibility and real impact across the business.

Reporting to the CFO, the Accounting Associate — Accounts Payable will own the day-to-day payables and vendor operations function at Swiftly. This is a high-impact, high-ownership role that sits at the intersection of core accounting and operational finance. In addition to running a tight AP function, you'll support our growing hardware delivery business — managing purchase orders and partner transactions.

This is an ideal role for someone who thrives in a fast-moving environment, takes pride in clean books and organized vendor relationships, and wants to grow with a company that's changing how transit agencies serve riders.

What You'll Do

Payables & Expense Management

• Enter, code, and route vendor invoices for approval through Ramp
• Manage employee expense reimbursements and enforce Swiftly's expense policy
• Review and sync credit card expense categorizations to QBO

Vendor Management

• Own new vendor onboarding — collect W-9s, set up vendor records, and maintain vendor database
• Collect and maintain certificates of insurance (COIs) from vendors and subcontractors
• Prepare 1099s annually

Month-End Close

• Prepare accounts payable reconciliation
• Prepare and post payroll journal entries and reconciliations
• Prepare monthly accruals for legal, benefits, and other recurring vendors

Partner Ops & Hardware

• Issue and manage purchase orders for hardware delivery projects
• Track PO status, provide regular visibility to project managers
• Process vendor invoices and track burn rate against project budgets

Payroll

• Process semi-monthly payroll for all employees, including salaries, hourly wages, commissions, and bonuses
• Ensure compliance with federal, state, and local payroll tax requirements, including multi-state withholding and registrations
• Reconcile payroll to the general ledger and prepare related journal entries
• Support quarterly and annual filings (941s, W-2s) and year-end audit requests

What Will Set You Up For Success

• 1–3 years of experience in accounts payable, accounting operations, or a similar role
• Comfortable in a fast-moving, high-accountability environment where you own your work end to end
• Detail-oriented and organized — you catch errors before they become problems
• Experience with or willingness to quickly learn Ramp, Bill.com, and QBO (QuickBooks Online)
• Comfortable working across teams — you'll interface with Finance, HR, and the hardware delivery org regularly
• Experience supporting or managing purchase order workflows is a plus
• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred

Pay Range

In accordance with pay transparency laws, please see the approximate salary ranges below. These ranges represent the anticipated low and high end of the salary and any on-target earnings (if applicable) for this position. Actual salaries will vary and are based on a multitude of non-discriminatory factors including final role leveling decisions, a candidate’s relevant work experiences/skills, and geographic location. Salary is one component of Swiftly’s total compensation package, which also includes stock options, competitive benefits, 401(k)/ RRSP matching, a fantastic team and culture, opportunity to have a huge impact, emphasis on professional growth and holistic wellness, and other perks.

• US Salary Range: $60,000 - $100,000 USD
• Canadian Salary Range: $80,000 - $107,000 CAD

Beyond The Skills

We are looking for candidates who are passionate about mobility, sustainability, or mission-oriented projects that have a significant real-world impact. Ideal candidates encompass the core values of our company:

• Team. Together, we are more effective and better supported
• Impact. Drive impact for our customers, our company, and all of our teams
• Diversity. See differing perspectives as ways to address our weaknesses and find new strengths
• Communication. Assume others internally and externally have good intentions
• Feedback. We share feedback because we want each other to grow professionally and personally
• Growth. Foster personal, professional, and company growth

Benefits

• Competitive salary
• Equity compensation for every employee
• Medical, Dental and Vision
• Retirement with Employer Match
• Flexible Spending Account (FSA)
• Home office setup reimbursement
• Monthly cell/internet reimbursement
• Monthly "Be Well" stipend
• Flexible PTO with a recommended minimum
• Flexible work environment
• 16 paid holidays, including holidays in months without US national holidays
• 12 fully paid weeks of leave for child birth/adoption

Travel note:

Swiftly employees can generally expect to travel 1–2 times a year for in-person company or team offsites. As a fully distributed company, we consider these offsites important for cultivating strong relationships across our teams! Attending these in-person is expected and encouraged, although we understand everyone has different personal circumstances and we will consider requests for exceptions. Customer-facing team members and other specific roles may be expected to travel more frequently.

We are an equal opportunity employer - we are committed to a workplace that is as dynamic, diverse, and passionate as the communities we serve.

Because we work with public agencies, we participate in E-Verify