Accounting Associate

Datum filing Systems; Emigsville (PA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Dental, Vision, and Life insurance

Paid time off

Job summary

Datum Storage Solutions in Emigsville, PA, is seeking a detail-oriented Accounting Associate to support accounts receivable, billing, and customer account maintenance. You will also handle general accounting tasks and occasional accounts payable duties.

You should have 1–3 years in AR or bookkeeping, proficiency in Excel and accounting software such as QuickBooks or ERP systems, and strong attention to detail with reliable, timely communication.

Qualifications

• Associate's or Bachelor's degree in Accounting or Finance (preferred); relevant experience may substitute for formal education.
• 1-3 years of experience in accounts receivable, accounting support, or bookkeeping.
• Proficiency in Microsoft Excel and Outlook, and accounting software (e.g., QuickBooks or ERP systems).
• Strong understanding of basic accounting principles, double-entry bookkeeping, and accounts receivable processes.
• Excellent attention to detail, organizational skills, and accuracy in data entry and reconciliation.

Responsibilities

• Assist Accounts Receivable (AR) activities including invoicing and posting payments.
• Apply payments to open invoices and maintain up-to-date customer account records.
• Monitor accounts receivable aging reports and follow up on overdue invoices through email, phone calls, and statements to customers.
• Prepare and process credit memos, refunds, or adjustments as approved.
• Provide backup for Accounts Payable tasks and assist with month-end close as needed.
• Maintain detailed documentation and files for all AR transactions to support audits and financial reporting.

Skills

Excel

Attention to detail

Communication skills

Time management

Education

Associate's or Bachelor's degree in Accounting or Finance

Tools

QuickBooks

ERP systems

Job description

Description

Summary:

Datum Storage Solutions is seeking a detail-oriented Accounting Associate to join our finance team. This role will primarily support the accounts receivable function, ensuring accurate billing, timely collection of payments, and maintenance of customer accounts. The position also includes general accounting support and occasional accounts payable tasks.

Essential Functions:

• Accounts Receivable (AR)


• Prepare and issue customer invoices.


• Post incoming customer payments (checks, ACH, wire transfers, credit cards) to the appropriate accounts in the accounting system.


• Apply payments correctly to open invoices and maintain up-to-date customer account records.


• Set up new customer accounts.


• Monitor accounts receivable aging reports and follow up on overdue invoices through email, phone calls, and statements to customers.


• Investigate and resolve payment discrepancies, short payments, overpayments, or billing disputes in collaboration with customers and internal teams (e.g., sales or customer service).


• Prepare and process credit memos, refunds, or adjustments as approved.


• Maintain detailed documentation and files for all AR transactions to support audits and financial reporting.

General Accounting Support

• Assist with month-end and year-end closing procedures.


• Provide backup for accounts payable tasks as needed.


• Ensure compliance with company policies, GAAP principles, and internal controls

Requirements

• Associate's or Bachelor's degree in Accounting or Finance (preferred); relevant experience may substitute for formal education.


• 1-3 years of experience in accounts receivable, accounting support, or bookkeeping.


• Proficiency in Microsoft Excel and Outlook, and accounting software (e.g., QuickBooks or ERP systems).


• Strong understanding of basic accounting principles, double-entry bookkeeping, and accounts receivable processes.


• Excellent attention to detail, organizational skills, and accuracy in data entry and reconciliation.


• Good communication skills for customer interactions and internal collaboration.


• Ability to prioritize tasks and meet deadlines.


• Experience with collections or credit analysis is a plus

Job Type:

Full-time

Benefits:

• 401(k) with company match


• Health insurance


• Company-paid Dental, Vision, and Life insurance


• Paid time off

Schedule:

Monday through Friday

Work Setting:

In-Person

Office

Work Location:

Emigsville, PA

Datum is an Equal Opportunity Employer