Accounting Assistant-SCA

Suncoast Community Health Centers, Inc.; Brandon (FL); On-site; USD 32,000 - 44,000; Full time

Job summary

Suncoast Community Health Centers, Inc. is seeking an Accounting Assistant to support the finance team with reports, deposits, and reconciliations. The role emphasizes accuracy, confidentiality, and adherence to GAAP in a nonprofit setting.

The position involves updating student financial records, assisting monthly close, and preparing reports for leadership, auditors, and grant agencies while ensuring proper internal controls and donor restrictions are followed.

Qualifications

• High school diploma or equivalent required or equivalent experience.
• Three years of bookkeeping or accounting experience.
• Strong writing and verbal communication skills.
• Proficiency with Microsoft Excel and GAAP basics.

Responsibilities

• Compose and prepare various reports for the finance department.
• Collect, receive, and accurately record funds from all revenue sources.
• Prepare and reconcile daily deposits and document payments.
• Update student receivable records for enrollments and payments.
• Reconcile bank statements and assist with monthly close activities.
• Prepare financial reports for leadership, boards, auditors, and departments.
• Maintain GAAP-compliant financial records and documentation.
• Communicate with students about outstanding balances and invoicing.
• Provide financial aid guidance and donor information handling.
• Ensure confidentiality of financial and donor data.
• Comply with internal controls and applicable regulations for nonprofits.
• Attend school events to oversee funds collection and reconciliation.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Microsoft Excel

GAAP knowledge

Independent working

Time management

Team collaboration

Education

High school diploma or equivalent

Associate degree in Accounting (preferred)

Tools

Microsoft Excel

Job description

Job Summary The SCA Accounting Assistant works closely with the SCHC accounting team and SCA staff to ensure efficient operations and compliance with company policies and procedures. The role requires strong attention to detail, organizational skills, and a basic understanding of accounting principles.

Duties/Responsibilities

• Compose and prepare various reports for the finance department
• Collect, receive, and accurately record funds from all revenue sources
• Prepare and reconcile daily deposits, ensuring all cash, checks, and electronic payments are properly documented and deposited in a timely manner
• Ensure student receivable records are updated for enrollments, status changes, payments, and scholarship awards in a timely manner
• Reconcile bank statements
• Assist with monthly close activities and the preparation of financial reports for leadership, the Board of Directors, partners, auditors, the Department of Education, and accrediting agencies
• Maintain accurate financial records and supporting documentation in accordance with organizational policies and generally accepted accounting principles (GAAP)
• Maintain regular communication with students regarding outstanding account balances through verbal correspondence and invoicing
• Provide financial aid guidance and resources to students
• Maintain confidentiality of financial records, student account information, donor information and other data
• Ensure compliance with internal controls, donor restrictions, grant requirements, and applicable federal, state, and local regulations governing nonprofit organizations
• Attend school functions, fundraising activities, and special events to oversee the secure collection, reconciliation, and documentation of event-related funds. Hours may vary.
• Collaborate with administration to support sound financial management and the organization's mission

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Must be able to effectively manage workflow and maintain high-quality standards and show initiative in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Must be able to work independently to meet deadlines.
• Ability to plan, organize and coordinate multiple assignments with deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Skill in using office equipment like computers, copiers, fax machines, telephones, and calculators.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite, especially Excel.
• Perform additional administrative tasks as needed to support the billing department.

Education And Experience

• High school diploma or equivalent.
• Three years of experience in bookkeeping or accounting