Accounting Assistant/Receptionist

Engineered Cooling Services; Pensacola (FL); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Long term disability

401K with company match

Paid sick, vacation and holidays (8)

Job summary

Engineered Cooling Services (ECS) in Pensacola, FL, is seeking an Accounting Assistant/Receptionist to support front office and finance tasks. You will greet visitors, answer calls, process mail, manage invoices, and maintain spreadsheets to ensure accurate accounts payable and timely payments.

The role requires proficiency in MS Word/Excel/Outlook/PowerPoint/Adobe Acrobat, 60 wpm typing, and strong communication and organization. HS diploma and reliable, detail-oriented work ethic are essential.

Qualifications

• Must be 18 years of age or older.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Strong typing skills (60 wpm).
• Excellent communication skills and great organizational abilities.

Responsibilities

• Greet visitors and direct them appropriately.
• Notify company personnel of visitor arrival.
• Answer, screen, and forward incoming phone calls.
• Receive and sort daily mail.
• Order front office supplies and manage inventory.
• Perform clerical receptionist duties such as filing, copying, scanning, and mailings.
• Create and maintain spreadsheets.
• Enter check payments against invoices.
• Review and correct accounts payable entries in the automated system.
• Daily collection calls.
• Review and maintain monthly invoices.
• Make monthly utility payments and toll payments.

Skills

Typing 60 wpm

Excellent communication skills

Organizational skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

Description

Engineered Cooling Services (ECS), the Southeast’s leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities.

Description

Engineered Cooling Services (ECS), the Southeast’s leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities.

Position Description

Accounting Assistant/Receptionist will handle a variety of personnel related administrative duties. Ensuring smooth communication and prompt resolution of all queries and handling confidential matters, supporting with daily administrative tasks and assisting in coordinating processes and relevant documents along with other administrative duties.

• Serve visitors by greeting and directing them appropriately
• Notifies company personnel of visitor arrival
• Answering, screening and forwarding incoming phone calls
• Receiving and sorting daily mail
• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending out mailings.
• Create and maintain various spreadsheets
• Enter check payments against outstanding invoices
• Review and correct accounts payable entries in automated system
• Accounts Payable Data Entry
• Daily Collection Calls
• Review and maintain monthly invoices
• Make monthly utility payments
• Make toll payments
• Required Hours: 8 am-5 pm

Benefits

• Major health and dental insurance
• Life insurance
• Long term disability
• 401K with company match
• Paid sick, vacation and holidays (8)
• Professional training and industry certification
• Referral incentives
• Continuing education reimbursement

Requirements

• 18 years of age or older
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Strong typing skills (60 wpm)
• Excellent communication skills
• Able to understand written and spoken instructions
• Great organizational skills
• High school diploma