Office Administrator

ECS Group of Companies; Baton Rouge (LA); On-site; USD 42,000 - 55,000; Full time

Job summary

ECS Group of Companies seek a detail-oriented HR/Payroll Administrator to support accounting, HR and administrative duties under supervision in Baton Rouge, LA. You will process payroll, handle accounts payable/receivable and invoicing, and support HR processes including new hires and benefits enrollment.

Ideal candidates have 2+ years HR/payroll experience, a related degree, and strong attention to detail in a busy office setting.

Qualifications

• High school diploma or GED; HR-related degree preferred.
• Minimum 2 years HR and payroll experience with an HR degree.
• 4 years HR and payroll experience without an HR degree.

Responsibilities

• Perform accounting, human resources and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling balances.
• Process new hire, job changes, pay rate changes, and terminations.
• Complete HR related forms, such as employment verification paperwork.
• Track immigration status and update I-9s as required.
• Process benefits (including enrollments and open enrollment).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into accounting system; reconcile statements.
• Generate and send invoices to customers; monitor aged receivables.
• Follow up on past-due accounts; resolve billing issues.
• Maintain records of collection efforts.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.

Skills

HR experience

Payroll processing

Administrative support

Education

High school diploma or GED

HR-related bachelor’s degree preferred

Tools

Payroll software

Job description

• Perform accounting, human resources and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
• Process new hire, job changes, pay rate changes, and terminations
• Complete various human resource related forms, such as employment verification paperwork.
• Track immigration status and updating I-9s as required.
• Process benefits (including new enrollments, open enrollment and update as required).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide reports on aging receivables.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.
• Other duties as assigned.

Resposibilities

• Perform accounting, human resources and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
• Process new hire, job changes, pay rate changes, and terminations
• Complete various human resource related forms, such as employment verification paperwork.
• Track immigration status and updating I-9s as required.
• Process benefits (including new enrollments, open enrollment and update as required).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide reports on aging receivables.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.
• Other duties as assigned.

Qualifications

• High school diploma or GED. Bachelor's degree (HR related) preferred.
• Minimum 2 years of experience of HR and payroll experience with an HR degree
  • 4 years of HR and payroll experience without an HR degree.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.