Accounting Assistant/Receivables 4

Harvey Nash; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Harvey Nash Inc. seeks an experienced Accounting Assistant/Receivables for an onsite role in Nashville, TN. You will compute, classify, and record financial data and support intercompany factoring processes.

Responsibilities include reviewing bills and statements, managing Excel-based ledgers, and collaborating with global teams to ensure accurate receivables data. The position requires a high school diploma or GED, with a preference for associate degree and 10+ years of experience.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 10+ years of financial or accounting experience.
• Experience with Microsoft Word, Excel and PowerPoint and accounting software.
• Knowledge of federal, state, and company policies related to accounting.

Responsibilities

• Instruct staff on classification, recording, and summarization of financial data.
• Review and approve bills, invoices, and account statements per procedures.
• Review debiting/crediting and totaling accounts on spreadsheets/databases.
• Check figures for accuracy and proper codes.

Skills

Verbal communication

Written communication

Attention to detail

Critical thinking

Time management

Independence

Team collaboration

Follow standard work

Problem solving

Accounting principles

Education

HS Diploma or GED

Associate's degree in accounting or related financial discipline

Tools

Microsoft Word

Excel

PowerPoint

Accounting software

Lendscape (factoring system)

Job description

Accounting Assistant/Receivables 4

Nashville, TN (Onsite)

6+ months

Job Description:

• The main function of an accounting assistant is to compute, classify, and record numerical data to keep financial records complete.
• A typical accounting assistant is responsible for a wide range of technology and can work in areas closely related to computers.

Job Responsibilities:

• Instruct staff on the classification, recording, and summarization of numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Review and approve bills, invoices, account statements, and other financial statements according to established procedures.
• Review and approve debiting, crediting, and totaling accounts on computer spreadsheets and databases, using specialized accounting software.
• Check figures, postings and documents for correct entry, mathematical accuracy, and proper codes.

Skills:

• Verbal and written communication skills, attention to detail, and critical thinking.
• Ability to work independently and manage one’s time.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Ability to apply accounting and mathematical principles to work as needed.
• Knowledge of federal, state, and company policies, procedures and regulations as related to accounting.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint, and any other related accounting software.

Education/Experience:

• High school diploma or GED required. Associate's degree in accounting or related financial discipline preferred.
• 10+ years of financial and/or accounting experience required.

Position’s Contributions to Work Group:

• Be a part of a team that directly drives enterprise value through the ongoing administration of a multi-billion-dollar intercompany factoring program.
• Serve global teams across North America, Europe, South Africa, and Asia/Pacific countries by providing useful data and reports related to factored receivables.
• Expand your spreadsheet proficiency, reconciliation skills, understanding of factoring business and more with ownership of weekly factoring.

Why this Role?

• Learn more about factoring operations with and using the Factoring system (Lendscape).

Typical task breakdown:

• Process weekly factored receivables; responsible for ~60 settlements per mo
• Process collections received on fact rec
• Submit wire requests via Salesforce for factoring settlements
• Manage responsibilities according to established factoring calendar
• Reconcile settlement balances to Seller’s receivables system
• Collaborate with Seller and Buyer contacts to identify reasons for recon differences, obtain information on invoices/collections, etc.
• Distribute accurate and timely settlement reports via SharePoint upload or email.
• Assist Buyer and Sellers with settlement or wire discrepancies
• Assist with misc tasks such as data entry into Lendscape (due date extensions)

Team Structure:

• 3 other analysts reporting into the manager.
• Apart of a larger treasury team. Serving global factoring teams on both manufacturing and Client financial sides, including accounting, credit, treasury, and others

Education & Experience Required:

• Years of experience: 10+ years
• Degree requirement: HS Diploma or GED required, associate's degree in accounting or finance preferred.
• Do you accept internships as job experience: No
• Are there past or additional job titles or roles that would provide comparable background to this role: Treasury Analyst, Accounts Receivable, Accountant, Accounts Payable

Top 3 Skills:

• Attention to detail, ability to follow standard work/procedures, advanced excel experience.

Additional Technical Skills (Required):

• Microsoft office (excel - advanced skills)

(Desired)

• Oracle

Soft Skills (Required):

• Being able to collaborate with all parties
• Ability to work independently
• Good communication skills (both verbal and written)
• Ability to follow standard work
• Attention to detail

Disqualifiers/Red Flags/Overqualifications:

• Remote work
• Travel Requirement: None
• Export Control Requirements: No