Accounting Assistant - Pediatrics

University of Kansas Medical Center; United States; On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan

Job summary

The University of Kansas Medical Center is seeking an Accounting Assistant for the Pediatrics department in Wichita. The role provides accounting and administrative support, focusing on accounts payable and expense reimbursement, budget verification, and proper funding source allocation.

You will process vendor payments, manage travel reimbursements, and maintain department financial records. This is a full-time, on-site position at Wesley Medical Arts Tower with collaboration across faculty and

Qualifications

• Six years of accounting or finance experience; college can substitute one-for-one for experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and online systems.

Responsibilities

• Handle purchasing, accounts payable, and expense reimbursements for the department.
• Enter transactions in Workday and departmental systems; ensure proper budget availability.

Skills

Accounting/Finance

Microsoft Office

Communication

Education

Bachelor's degree in accounting/finance

Tools

Workday

Job description

Department: SOM Wichita Pediatrics

Pediatrics Staff Position Title: Accounting Assistant - Pediatrics

Job Description Summary

The Department of Pediatrics at KU School of Medicine-Wichita (KUSM-W) is seeking an Accounting Assistant. This position will serve as accounting and administrative support in the Division of Finance & Administration and will operate as the central point of contact for all accounts payable and expense reimbursement for the department. They will be responsible for ensuring adequate budget exists, the expense/purchase is appropriate for the source of funding, entering the transaction in the KUMC and departmental systems, placing orders with vendors, and ensuring vendor invoices are paid in a timely manner. They will be the primary contact with vendors and purchasing sources. This position will also be responsible for processing travel and expense reimbursement for the department’s staff and faculty members. This position has direct interaction with faculty, staff, and external entities and must possess excellent communication skills. This position is an administrative position (data entry) which requires the knowledge of accounting/finance principles and fund accounting. This position is a full-time and in-person position.

Job Description

Job Duties

• Purchasing Manages all orders, deliveries, and payments to vendors
• Utilizes the Business Procurement Card (BPC) to purchase supplies and equipment as needed and follows all BPC policies and guidelines
• Coordinates and processes all purchases
• Determines the availability of budget and appropriateness of all purchases
• Determines approvals for special purchases (software, equipment, etc.)
• Coordinates with vendors as needed to establish them within the university Workday system and requests W-9 forms as needed
• Determines whether to utilize Purchase Order or BPC; must be fully familiar with both processes within Workday and departmental databases
• Manages and organizes associated documentation for each purchase until the order is closed
• Maintains complete set of financial records for all department expenditures including state, KU Endowment (KUEA), and grant budgets to correctly encumber funds
• Performs accounts payable duties including preparation of Check Requests and Purchase Orders for departmental expenses
• Travel Manages faculty travel reimbursements in an accurate and timely manner
• Enters Spend Authorization in Workday prior to travel when appropriate
• Processes Expenses Reports efficiently, obtaining all necessary documentation to ensure timely reimbursement
• Determines if all department travel policies and procedures have been followed based on regulations of the State of Kansas, KUMC Research Institute, and KUEA Financial Reporting
• Reconciles monthly reports for state, KUEA, and grant funds monthly, assuring all postings are accurate
• Provides monthly reconciled financial reports to the Director of Finance & Administration
• Provides information on accounts as requested by the Director of Finance & Administration
• Provides quarterly reports on grant funding status to the Primary Investigator(s)
• Prepares grant fiscal reports as required by the funders’ policy and timeline
• Department Support Follows accepted KUSM-W accounting best practices for the department
• Serves as backup when needed to assist with any department administrative needs as they arise
• Assists the Director of Finance & Administration as requested

Work Environment

This is a full-time position. This position is on site, located at Wesley Medical Arts Tower.

Required Qualifications

Work Experience: Six years of experience in accounting or finance. Relevant education can substitute for experience on a year-for-year basis. Accounts payable related experience. Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as online computer systems.

Preferred Qualifications

Education: Bachelor’s degree in accounting, finance, business administration or related field.

Work Experience: Experience in healthcare and/or an academic setting. Experience with grant related financial activities/transactions. Experience with handling travel-related reimbursements. Experience with Workday.

Skills: Attention to detail Accuracy Time management Multi-tasking Problem solving Organization Initiative Communication Customer service Teamwork

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Employee Type: Regular Time Type: Full time Rate Type: Hourly Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

Pay Range: $24.71 - $35.82 Minimum $24.71 Midpoint $30.29 Maximum $35.82

Mission and Diversity Statement

The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care.

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/

Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment. https://civilrights.ku.edu/annual-security-and-fire-safety-report https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm