Accountant (Procurement)

Enterprise State Community College; Muscle Shoals (AL); On-site; USD 47,000 - 71,000; Full time

Job summary

Northwest Shoals Community College in Alabama seeks an experienced accounting professional to review requisitions, process purchase orders, and maintain procurement compliance across both campuses. This role supports faculty and staff with purchasing questions and collaborates with Accounts Payable.

The position also handles budget data entry, manual transfers, general ledger reconciliations, fixed assets tracking, and year-end close activities including 1099s.

Qualifications

• Requires an associate's degree in accounting, finance, business or related field.
• Bachelor's degree preferred.
• Minimum three years in higher education accounting or related field required.
• Two years of accounting/finance/business experience required.

Responsibilities

• Review, analyze, and process requisitions and POs per policy with required documentation.
• Maintain purchasing processes to ensure compliance and timely PO processing.
• Process PO changes and PO open/close requests.
• Assist faculty and staff with purchasing questions and provide excellent service.
• Maintain approval queues for routing of requisitions.
• Assist with budget data entry and manual budget transfers.
• Collaborate with Accounts Payable and post journal entries.
• Assist with fixed assets, reconciliation to General Ledger monthly.
• Support year-end closing processes and 1099s.
• Travel between campuses as needed.

Education

Associate’s Degree in Accounting, Finance, Business, or a closely related field

Bachelor’s Degree in Accounting, Finance, Business, or a closely related field

Tools

Banner

Job description

• Review, analyze, and process all requisitions and purchase order (PO) in compliance with purchasing policies ensuring required supporting documentation is received.
• Maintain and monitor purchasing processes, policies, and practices for compliance and to ensure timely and effective processing of purchase orders.
• Process PO change orders and PO open/close requests.
• Assist faculty/staff with purchasing questions/issues and provide clear communication and excellent customer service.
• Maintain and update approval queues for appropriate routing of purchase requisitions.
• Assist with compiling/entering budget data and process manual budget transfers.
• Work closely with Accounts Payable Accountant.
• Post and balance general ledger journals and monthly journal entries.
• Assist with processing new vendor requests and vendor updates.
• Assist with compiling/entering budget date and process manual budget transfers.
• Assist with completion of incomplete documents report and daily control reports.
• Assist with entering fixed assets, maintaining lists, and reconciling to the General Ledger monthly.
• Assist in monitoring capital/fixed assets to include disposals.
• Assist with quarterly check of assets to ensure they are properly located and tagged.
• Assist with preparation of fixed asset reports for the Financial Statement.
• Assist Comptroller, CFO, or designee with year-end closing processes.
• Assist Comptroller, CFO, or designee with 1099s.
• Perform other job-related duties as designated by the Director of Accounting, Comptroller, CFO, or designee.
• Travel between both campuses required on an as needed basis.

• Minimum of an Associate’s Degree in Accounting, Finance, Business, or a closely related field from a regionally accredited institution, required.
• Bachelor’s Degree in Accounting, Finance, Business, or a closely related field from a regionally accredited institution, preferred.
• Three (3) years experience in a higher education setting, required.
• Two (2) years of accounting, finance, or business experience, required.
• Experience in the use of Banner educational software, preferred.

Compensation is in accordance with the Alabama Community College System’s Salary Schedule E2 ($47,029 - $70,896).

Northwest Shoals Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Northwest Shoals Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Office of Human Resources prior to the interview. 256-331-5279

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.

Northwest Shoals Community College will not be responsible for copying application packets for current or future positions.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check.

Employment will be contingent upon an acceptable background check as determined by the College President.

Northwest Shoals Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Northwest Shoals Community College reserves the right to withdraw this job announcement at any time prior to awarding of employment.