Accounting Assistant II

Washington County; Hillsboro (OR); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Washington County Sheriff's Office in Hillsboro, Oregon is seeking an Accounting Assistant II to support personnel actions, timekeeping, payroll processing, and payables. You will collaborate with the Finance and HR departments to ensure timely submissions for over 600 employees and may have a hybrid work schedule.

This role requires a high school diploma and clerical experience; we emphasize accuracy, customer service, and ability to work with counts and financial records in a busy office

Qualifications

• High school diploma or equivalent.
• One year of general clerical experience including some financial record keeping.
• Ability to pass a post-offer drug screen and background investigation.

Responsibilities

• Process personnel actions and timekeeping.
• Assist payroll processing and payables.
• Coordinate with County Finance and HR for personnel actions.
• Prepare invoices for payment and handle other administrative tasks.

Skills

Customer service

Interpersonal communication

Tools

Cloud-based collaboration platforms

Job description

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Job Type

Regular

Pay Range

$27.65 - $33.59 Hourly

Department

Sheriff's Office

FLSA Exemption Status

Non-Exempt

About The Opportunity

The Washington County Sheriff's Office Business Administration Division is looking for an experienced Accounting Assistant II to join our administrative team. The Accounting Assistant II primarily supports processing personnel actions, timekeeping, payroll processing, and payables. In this position, you will directly support more than 600 employees as a subject matter expert in personnel actions related to employees’ questions and in training of new hires. You will coordinate directly with County Finance and Human Resources Departments to ensure correct and timely submission of personnel actions. As part of a small administrative team, you will process invoices for payment and perform other administrative and accounting tasks as assigned. This position may be eligible for a hybrid work schedule.

Knowledge Of

Ideal Knowledge, Skills, and Abilities (KSAs)

• Financial and accounting recordkeeping practices and procedures.
• Applicable federal, state, and local laws.
• Basic mathematical principles.

Skills To

• Provide timely, effective, and efficient customer service to citizens, clients, and other employees.
• Interact patiently with individuals making inquiries regarding various County programs and services, who may have little or no experience or knowledge of the services provided.

Ability To

• Prepare financial statements.
• Operate modern office technologies, including productivity software, cloud-based collaboration platforms, digital communication tools, and automated office equipment.
• Enter data at a speed necessary for successful job performance.
• Perform procedures in an organized and accurate manner.
• Accurately count, record, and balance assigned transactions.
• Understand and carry out oral and written instructions.
• Communicate effectively both orally and in writing.

Minimum Qualifications

• A high school diploma or equivalent; AND
• One (1) year of general clerical experience including some financial record keeping.

Additional Requirements

• Selected candidate must be able to pass a Post-offer Drug Screen.
• Background Investigation: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically takes 6-8 weeks to complete, so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to:
• Employment Information (past 10 years or back to age 17; 3 coworkers will be requested from each past employer)
• Residential Information (past 10 years or back to age 17)
• Financial Information
• References (6 without using the same people as coworkers or supervisor references)
• Family Member Information
• Driving History
• Past/Present Drug Use and/or Controlled Substances
• Criminal History

About The Department/Division

The Washington County Sheriff's Office (WCSO) is a full-service law enforcement agency located in Hillsboro, Oregon, serving the county's urban and rural residents. WCSO enhances public safety by fostering professionalism, compassion, and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents, offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the county’s only jail and provides contract services to cities within the county. The Business Administrative Division is responsible for budget planning and execution, payroll, contracts, grants, quartermaster, and various other administrative functions within the Sheriff's Office. This administrative support enables more than 600 employees of the Sheriff's Office to do their jobs in providing public safety services throughout Washington County.

Selection Process

You can review our standard selection process here.

Our Commitment To You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation Under The Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [e-mail] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status Of Your Application

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice:

Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

Questions?