Accounting Assistant

American Food & Vending Corporation; Village of Liverpool (NY); On-site; USD 26,000 - 30,000; Full time

Job summary

American Food & Vending Corporation in Liverpool, NY seeks an Accounting Assistant to provide accounting, customer service, and administrative support, handling credit card issues and refunds to keep records accurate and inquiries resolved promptly.

This role coordinates health permit administration, manages the Value Card program, performs data entry, reconciliations, and reporting, while safeguarding confidential financial information.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 1–3 years of accounting support, administrative, or customer service experience.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, organizational skills, and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and resolve customer concerns professionally.
• Ability to work independently and collaboratively with accounting and operations teams.

Responsibilities

• Customer Relations – Credit Card Issues and Refunds: respond to inquiries, research issues, process refunds, document communications.
• Health Permit Administration: coordinate applications/renewals, track expiration dates, provide copies to locations.
• Value Card Program: setup, activation, balance adjustments, account maintenance, and reconcilements.
• Additional Accounting Support: data entry, payment processing, reconciliations, reports, and document maintenance.
• Maintain confidentiality of financial information and support team with accounting tasks.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Multitasking

Team collaboration

Education

High School Diploma

Associate degree in Accounting/Finance/Business

Tools

Microsoft Excel

Outlook

MS Office

Job description

Pay: $19 - $22 | Based on Experience

Location: Full-time On-Site, Liverpool New York

Summary:

The Accounting Assistant provides accounting, customer service, and administrative support to ensure accurate records and timely resolution of customer inquiries. This position assists with credit card issues and refunds, coordinates health permit administration, manages the company’s Value Card program, and performs other assigned accounting duties.

Responsibilities:

Customer Relations – Credit Card Issues and Refunds

• Respond to customer inquiries regarding credit card charges, transaction discrepancies, and refund requests in a professional and timely manner.
• Research transaction issues and coordinate with internal teams and payment processors to resolve concerns.
• Process approved refunds in accordance with company policies and authorization procedures.
• Maintain accurate documentation of customer communications, transaction research, and resolutions.

Health Permit Administration

• Coordinate health permit applications, renewals, and related payments for company locations.
• Track expiration dates and follow up with operations teams to obtain required information and documentation.
• Maintain organized permit records and provide copies to appropriate locations and departments.

Company Value Card Program

• Administer the company’s Value Card program, including card setup, activation, balance adjustments, and account maintenance.
• Assist customers and internal teams with card inquiries, account issues, and transaction discrepancies.
• Maintain accurate records of card activity and assist with related reconciliations and reporting.

Additional Accounting Support

• Assist with data entry, payment processing, account reconciliations, and document maintenance as assigned.
• Research discrepancies and provide supporting documentation to the accounting team.
• Prepare and update spreadsheets, reports, and tracking logs.
• Maintain confidentiality of customer, payment, and company financial information.
• Perform other accounting and administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate degree in Accounting, Finance, or Business preferred.
• 1 - 3 years of previous accounting support, administrative, or customer service experience.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, organizational skills, and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and resolve customer concerns professionally.
• Ability to work independently and collaboratively with accounting and operations teams.

About Us

Together, American Food & Vending and American Dining Creations form one of the nation’s largest privately held dining and refreshment service organizations. Family-owned and headquartered in Syracuse, NY, we have served clients nationwide for more than 80 years, delivering customized dining and refreshment solutions across business, education, healthcare and cultural environments.

Recognized by NAMA and our peers as Operator of the Year, we combine national capabilities with a personal, responsive approach to create exceptional experiences for our clients and guests.

Our Mission

To create moments of happiness through customized hospitality experiences that delight guests and bring people together.

Our Vision

To be the best in the industry at elevating hospitality experiences for places where people want to be.

Our Values: F.I.R.S.T.

Family – Treat people as family.

Integrity – Do the right thing.

Responsiveness – Listen first. Then act with urgency.

Service Excellence – Deliver exceptional experiences every day.

Teamwork – Win together.