Accounting Assistant

VIA Health Partners; Shelby (NC); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Mileage reimbursement

401(k) retirement plan with matching

CHPN certification assistance

orientation and onboarding program

Veteran-focused programs

Job summary

VIA Health Partners in Shelby, NC, is seeking a dedicated billing professional to manage Medicaid-related invoicing and accounts payable workflows. You will work closely with facility staff to ensure accurate monthly billing and timely reimbursements.

The role emphasizes attention to detail in billing, reports, and reconciliations, with opportunities to support CHPN initiatives and ongoing staff development.

Qualifications

• Bachelor’s degree or equivalent combination of education or work experience.
• Working knowledge of automated accounting systems.
• Microsoft Office proficiency required.

Responsibilities

• Maintain positive relationships with facility billing staff and respond to requests promptly.
• Manage room and board workflows to verify Medicaid eligibility for billing.
• Enter information into the patient care system to ensure timely Medicaid billing monthly.
• Maintain HART spreadsheets and reconcile with billing details in the system.
• Verify the PML for each patient monthly and update in HART and the system.
• Create and use monthly reports in preparation for billing.
• Post 5% contractual adjustments for Medicaid room and board billing.
• Verify receipt of Medicaid payments after billing is completed.
• Research Medicaid denials and contact appropriate parties for corrections.
• Price and code nursing facility invoices based on Medicaid payments.
• Enter nursing facility invoices into Stampli for payment via check/ACH.
• Check pending Medicaid patients for retroactive coverage.
• Sort mail at the Shelby office and route to proper personnel.
• Maintain Hospice Store log of receipts and prepare deposits.
• Other duties as required.

Skills

Healthcare billing

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Stampli

Accounting software

Job description

Job Details

Job Location: Cleveland County - Shelby, NC 28150

Position Type: Full Time

Travel Percentage: Negligible

Job Shift: Day

VIA Health Partners is an industry leader and top-10 nationally ranked provider of end-of-life care. More importantly we are proud to be a community based, not for profit hospice & palliative care provider. We have deep community roots, with decades of experience serving ALL patients’ and families’ needs regardless of their ability to pay or their medical complexity. We are a people first organization whose funds go to serve our mission.

Due to our significant growth, we are looking for amazing new staff who share these same values.

Benefits

• Medical, Vision, and Dental plans through BCBS
• 28 days of Paid Time Off
• Excellent mileage reimbursement rate
• 403b Retirement plan with matching
• Focused programs honoring Veteran patients
• Assistance with achieving Certified Hospice & Palliative Nurse (CHPN)
• Best Orientation and Onboarding program you’ve experienced
• Seasoned Hospice leaders guiding your career growth

Essential Functions

• Maintain positive relationships with facility billing staff. Respond timely and accurately to requests for information.
• Responsible for room and board workflows that verify a nursing facility patient’s eligibility for Medicaid pass through room and board.
• Enter information into the patient care system to ensure timely and accurate billing to Medicaid each month.
• Maintain the HART spreadsheets and reconcile those spreadsheets with the patient care system billing details before billing.
• Verify the PML for each patient each month and update in HART and the patient care system.
• Create and use monthly reports in preparation for billing.
• Posts the 5% contractual adjustment into the patient care system associated with Medicaid pass through room and board billing.
• Verify receipt of payment from Medicaid after billing has been completed.
• Research Medicaid denials and reach out to proper contacts, (inside/outside the organization) to get corrections needed for claims to be paid.
• Prices and codes nursing facility invoices for payment based on Medicaid payments received and what has been booked into liability schedules through the HART entry.
• Enters nursing facility invoices into accounting system A/P module (Stampli) for payment via check or ACH.
• Check pending Medicaid patients for retroactive coverage.
• Sort mail received at the Shelby office and route to the proper personnel.
• Maintain The Hospice Store log of receipts and prepare deposits to go to the bank.
• Other duties as required.

Minimum Qualifications

• Bachelor’s degree or the equivalent combination of education, technical certifications, training, or work experience. Working knowledge of automated accounting systems. Computer skills in Microsoft Office are required.
• Minimum of 5 years’ working experience with billing in a healthcare facility is preferred.