Accounting Assistant

NewMarket Services Corporation; Richmond (VA); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Pension Plan

401k Match

Paid Vacation

Short Term Disability

Long Term Disability

Life Insurance

Dependent Insurance

Personal Accident Insurance

Identity Theft Insurance

Job summary

NewMarket Corporation, headquartered in Richmond, Virginia, seeks an AP specialist to manage daily payable processing, vendor master maintenance, and reconciliations. You will use SAP, Mediusflow, OCR, and WinShuttle to ensure accurate invoicing and timely payments.

This temp-to-hire role offers a 3–6 month trial with potential full-time employment and benefits. A basic understanding of accounting and MS Office is expected, with SAP experience a plus.

Qualifications

• High school diploma or equivalent.
• Experience in accounting or related field, preferably a year or more.
• Good Working knowledge of Microsoft Office.
• College Degree with concentration in Accounting preferred.
• SAP experience is a plus.

Responsibilities

• Complete daily payables processing for raw materials and PO invoices; resolve discrepancies with Purchasing or Logistics and enter data into SAP.
• Review invoices via OCR software to ensure accurate billing; create new vendors promptly and route to Mediusflow AP Automation for coding and approval.
• Collaborate to process invoices for Test Net Invoices via WinShuttle and rent payments via recurring entries in SAP.
• Prepare vendor master maintenance forms and verify vendor information in SAP; obtain W-9, W-8 and banking details as needed.
• Prepare daily invoice batch reports for audit, including reconciliation of invoices for delivery to auditor.
• Perform mail opening and sorting duties.
• Assist with monthly processing and reconciliation; review and research vendor statements.
• Handle internal and external payment inquiries with professionalism; respond to calls and emails promptly.
• Assist with documenting daily procedures; create Word/Excel documents detailing tasks.

Skills

General accounting

Communication skills

Multitasking

Organization

Prioritization

Deadline-driven

Team player

Customer service

Education

High School Diploma

College degree in Accounting (preferred)

Tools

SAP

Mediusflow AP Automation

OCR software

WinShuttle

Job description

NewMarket Corporation, headquartered in Richmond, Virginia, is the parent company of Afton Chemical Corporation (Afton), Ethyl Corporation (Ethyl), American Pacific Corporation (AMPAC) and Calca Solutions (Calca).Afton is a leading manufacturer and marketer of performance enhancing fuel and lubricant additives with operations around the world.Ethyl distributes gasoline performance additives throughout North America and provides terminal storage and distribution services from its Houston, Texas facility.AMPAC is a U.S. manufacturer of specialty materials primarily used in solid rocket motors for the aerospace and defense industries.Calca is the leading U.S. manufacturer of UltraPure and high purity hydrazine most notably used for in-space propulsion by satellites, space probes and other space vehicles. Calca’s hydrazine derivatives play a vital role in the manufacture of products used in agricultural, pharmaceutical, water treatment, and industrial applications.

JOB SUMMARY:

Perform the daily processing of payables to include raw material invoices, payment authorizations, and voucher invoices, as well as some account reconciliation and clearing duties.

RESPONSIBILITIES:

• Complete daily payables processing for raw materials and Purchase Order (PO) invoices. Work with Purchasing or Logistics to resolve matching discrepancies and enter invoice data into SAP as needed
• Review invoices via OCR software to ensure accurate billing information. Work with approver to have new vendors created in a timely fashion. Distribute invoice to Mediusflow AP Automation software for coding and approval.
• Collaborate with business partners to process invoices for Test Net Invoices via WinShuttle and rent payments via the reoccurring entry function in SAP.
• Prepare vendor master maintenance forms by reviewing vendor information in SAP for all vendors prior to payment. Create or change vendor information and request W-9, W-8 and banking information as necessary
• Prepare daily invoice batch reports for audit. This includes reconciliation of invoices and delivery to auditor
• Perform mail opening and sorting duties
• Perform some monthly processing and reconciliation duties. This includes reconciling and clearing accounts as assigned, as well as reviewing and researching vendor statements
• Handle internal and external customer payment inquiries and questions. This includes assisting internal and external customers with the highest level of professionalism and returning calls and emails in a timely manner
• Assist with documentation of daily desktop procedures to include in the accounts payable manual. Prepare documents in Word or Excel that show detailed instructions on how to perform certain daily and monthly tasks

This role is a temp to hire role with three-to-six-month trial period as an hourly employee before consideration for full-time employment. If hired as a full-time employee after three to six months, you will then be eligible for benefits

EDUCATION & EXPERIENCE MINIMUMS:

• High school diploma or equivalent
• Experience in accounting or related field, preferably a year or more
• Good Working knowledge of Microsoft Office

EDUCATION & EXPERIENCE PREFERRED:

• College Degree with concentration in Accounting preferred
• SAP experience is a plus

SKILLS/ABILITIES:

• Demonstrate a basic understanding of general accounting
• Demonstrate effective oral and written communication skills
• Able to cope with multiple work interruptions and maintain accuracy and focus on details
• Able to organize and prioritize work effectively
• Able to cope with stress and work to deadlines
• Able to function effectively in a team oriented environment
• Demonstrate a customer service orientation

Working at NewMarket

Who We Are

We're a diverse, global family of individuals, who share a passion for developing innovative solutions.We build our professional relationships on respect, integrity and a commitment to safety and quality. Just as these values apply to our professional relationships, they also apply to the way we feel about our neighbors and communities.

Our Work

At NewMarket, our innovative R&D programs lead to global growth. Our lubricant and fuel additives are among the most highly developed and widely used in the petroleum industry. Afton is a recognized and trusted supplier of driveline lubricant additives, engine oil additives, fuel additives and industrial lubricant additives.

Benefits / Compensation

Our employees are our most treasured asset and we are committed to recognizing and rewarding our employees for their commitment on an ongoing basis. In addition to the salary listed above, we offer the following benefits to all full-time employees:

• 100% Company funded Pension Plan
• 401k Savings Plan including a company match
• Paid Vacation
• Short Term Disability
• Long Term Disability
• Life Insurance
• Dependent and Personal Accident Insurance
• Identity Theft insurance

Pay Range: $46,000-$60,000

The pay range displayed on each job posting reflects the previously determined minimum and maximum target for new hire salaries; within the range, individual pay is determined by factors including job scope, job‑related skills, experience and relevant education or training. Please note that the pay range listed in this posting reflects the base salary only and does not include the value of benefits that are provided in addition to the salary for this position.

An Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to the individual’s race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non‑merit based factors.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.