ACCOUNTING SPECIALIST

American Indian Community Development Corporation; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Job summary

American Indian Community Development Corporation is seeking an Accounting Specialist in Minneapolis, MN to support the Accounting Manager. The role handles payroll, grant compliance, and aligns payroll, accounting, and HR processes within a nonprofit setting.

The position requires 4+ years of accounting experience, QBO expertise, and strong GAAP knowledge. You will work with Finance, HR, and Operations to prepare reports, manage AP runs, and assist with audits.

Qualifications

• Experience with QuickBooks Online (QBO) platform.
• Knowledge of GAAP as it applies to nonprofit entities.
• Strong organizational and analytical skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office 365.

Responsibilities

• Process and record transactions and ensure invoices/payments are accurate and per policy.
• Deposit checks for services performed.
• Review grant-related expense coding and allocate costs to restricted grants.
• Reconcile credit card reports and receipts.
• Enter payroll data into the QBO system.
• Prepare monthly payroll reports and assist with budgeting alignment.
• Collaborate with Finance, HR and Operations to provide financial reports.
• Assist with annual audit preparation and compliance.
• Maintain organized digital records in QBO.

Skills

QBO Accounting System

QBO AI functions

GAAP for nonprofits

Analytical skills

Verbal and written communication

Microsoft Office 365

Education

High School Diploma/GED

Accounting/Finance degree or equivalent

Tools

QuickBooks Online (QBO)

Microsoft Office 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ACCOUNTING SPECIALIST

Full Time Clerical Minneapolis, MN, US

Salary Range: $55,000.00 To $65,000.00 Annually

The Accounting Specialist is responsible for supporting the Accounting Manager. This position supports payroll, compliance with federal and state wage and hour regulations, and strong alignment between payroll, accounting, and HR processes. The Accounting Specialist collaborates closely with Finance, Human Resources, and Operations.

Primary Responsibilities

• Process and record transactions and ensure all invoices and reimbursements are paid accurately and in accordance with company policy.
• Process and deposit checks received for services performed.
• Review expense coding to ensure grant compliance and code all eligible costs, including AP, credit card charges, and staff reimbursements to restricted grants and contracts in QBO.
• Review process and reconcile credit card reports and receipts submitted by cardholders.
• Review and allocate nutrition program costs.
• Enter Payroll data into our QBO accounting system.
• Collaborate with team members to provide necessary financial reports to management.
• Assist with annual audit preparation and compliance.
• Scan, upload, and organize financial documents electronically.
• Prepare and distribute paper checks for employees not enrolled in direct deposit, ensuring secure handling and timely distribution.
• Develop payroll-by-department reports monthly and meet with the Accounting Manager to review accuracy and alignment with budget expectations; develop, discuss, and then implement a plan to address any identified variances or deficiencies.
• Send timely reminder communications to managers on payroll deadlines, approvals, and required actions, and communicate payroll updates or changes promptly.
• Communicate any payroll corrections or adjustments to affected employees in advance of processing to promote transparency and prevent errors or unexpected outcomes.
• Prepare monthly payroll reports for the Accounting Manager and review by the department.
• Manage AP check runs (Tuesdays and Thursdays), ensuring timely vendor payments.
• Maintain organized digital records by scanning and uploading documentation into QBO.
• Monitor and verify ACH payments, including utilities, benefits, and recurring vendors.
• Other duties as assigned by the Accounting Manager.

Qualifications

• Recent QBO Accounting System experience required.
• Experience with QBO AI functions preferred.
• 4 or more years of accounting experience required.
• Proven organizational and analytical skills
• Strong Knowledge of GAAP as relevant to nonprofit entities.
• Maintain accurate, detailed, and compliant records.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office 365.
• Ability to work collaboratively and independently in a fast-paced environment.

Education

• High School Diploma/GED Required
• Degree in Accounting or Finance or Equivalent Experience

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer