Accounting Assistant

HB Staffing; Orange (CA); On-site; Full time

Job summary

Join a dynamic team as an Accounting Assistant at a leading staffing agency. This full-time position involves managing accounts receivable, vendor invoices, and monthly reconciliations, along with general office duties and sales support. Ideal candidates will have prior accounting experience and strong communication skills.

Benefits

Professional Mentoring & Education Program

Qualifications

• Prior accounting experience in a manufacturing environment is required.

Responsibilities

• Manage accounts receivable and collections; monitor weekly.
• Approve vendor invoices and assist with weekly check runs.
• Reconcile monthly credit card statements and weekly bank activity.

Skills

Computer skills

Communication

English

Education

High school graduate

Some college preferred with emphasis in accounting

Tools

FileMaker

Excel

Word

Outlook

Job description

Join to apply for the Accounting Assistant role at HB Staffing.

Position: Accounting Assistant

Location: Orange, CA

Pay: $28/hour

Experience: Prior accounting experience in a manufacturing environment is required.

Education: High school graduate; some college preferred, with emphasis in accounting.

Type: Full-time; Contract

Schedule: Monday - Friday, Day Shift

HB Staffing is seeking an Accounting Assistant to join a growing and dynamic team!

Job Responsibilities:

• Manage accounts receivable and collections; monitor weekly.
• Approve vendor invoices and assist with weekly check runs.
• Reconcile monthly credit card statements and weekly bank activity.
• Handle daily invoicing, including billing through customer portals.
• Run end-of-month reports from FileMaker.
• Maintain W-9 records and track expensed assets.
• Prepare and process bank deposits and customer credit card transactions.
• Coordinate new hire onboarding and orientation.

Additional Responsibilities:

• Maintain up-to-date supplier certifications.
• Assist with preparing documentation for quality goals, metrics, and other requirements.
• Follow up on supplier-related non-conformance issues.

General Office Duties:

• File accounts payable documents and closed orders.
• Archive old records and maintain organized file storage.
• Answer and direct incoming phone calls.
• Open and distribute incoming mail.

Sales Support:

• Download RFQs from customer portals, organize files, and distribute to appropriate team members.
• Assist with entering parts list data for quote evaluations.
• Serve as the point of contact for website updates and improvements.

Position Requirements:

• Computer skills in utilizing accounting software.
• Knowledge of Word, Outlook, Excel, and FileMaker.
• Excellent verbal and written communication skills.
• Ability to read, write, and speak English.

HB Staffing offers a Professional Mentoring & Education Program to help you grow and succeed in your role.