Accounting Assistant/Election Representative (Extra Help)

OCERS; Santa Ana (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Accounting Assistant/Election Representative to support its Administrative Services Department. This role involves managing accounts payable, conducting cash audits, and ensuring accurate election-related accounting activities. Ideal candidates will possess strong customer service and communication skills, as well as technical proficiency in office software. This temporary position offers a unique opportunity to contribute to the electoral process in a fast-paced environment, where your attention to detail and initiative will be highly valued. Join a team that prides itself on service excellence and innovation.

Qualifications

• Ability to manage multiple tasks and interpret policies.
• Strong writing, grammar, and communication skills.

Responsibilities

• Accounts payable processing and document review.
• Providing customer service to vendors and department staff.

Skills

Customer Service

Communication Skills

Technical Knowledge

Interpersonal Skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Microsoft PowerPoint

Job description

Accounting Assistant/Election Representative (Extra Help)

Orange County Registrar of Voters (ROV) will begin accepting applications for the Accounting Assistant/Election Representative (Extra Help) position on Thursday, May 8, 2025. This recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Monday, May 12, 2025. Please Note: Only online applications will be accepted. Applications will be screened based on the criteria described.

These are Extra Help temporary/seasonal positions (these are NOT permanent). These positions may require overtime, including evenings and weekends.

Registrar of Voters

The Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions, and maintaining voter records in Orange County, the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department is funded by the County's General Fund, with periodic reimbursements from federal, state, and local sources. The staff includes 56 full-time employees and numerous extra help employees supporting various election-related roles. The department oversees all components of election management.

The Orange County Registrar of Voters prides itself on leadership in the elections community, innovation, and service excellence. The department values creativity, initiative, and customer service.

Click here for more information about the Registrar of Voters.

ABOUT THE POSITION

The Election Representative/Accounting Assistant (Extra Help) will support staffing within the Administrative Services Department. Job duties may include:

• Accounts payable processing
• Reviewing and comparing accounting documents such as invoices, requisitions, purchase orders, bills, warrants, claims, and others
• Reconciling department Cal, Travel cards, and petty cash
• Conducting surprise cash audits
• Reviewing and processing mileage claim forms
• Handling election-related accounting activities: estimates, billing, statement reconciliations, refunds, and invoices
• Providing customer service to vendors and department staff
• Other duties as assigned

DESIRABLE QUALIFICATIONS

Ideal candidates will demonstrate the ability to manage multiple tasks, interpret policies and regulations, work well independently and in teams, and handle a fast-paced environment with little notice for overtime. Additional qualifications include:

Customer Service

• Professional and courteous interaction
• Anticipating and meeting customer needs
• Building productive relationships with internal and external customers

Communication Skills

• Effective information sharing for common goals
• Strong writing, grammar, and punctuation skills
• Discretion with sensitive information
• Excellent communication skills with vendors, staff, and the public

Technical Knowledge | Office Experience

• Proficiency in Windows, Word, Excel, Outlook, Access, PowerPoint
• Data analysis in Excel
• Knowledge of accounting and auditing principles
• Attention to detail and accuracy
• Ability to perform repetitive tasks accurately
• Report preparation and document analysis
• Experience with accounting procedures and systems

Interpersonal Skills

• Teamwork and positive attitude
• Strong work ethic
• Independence and task prioritization

MINIMUM QUALIFICATIONS
Click here to view minimum qualifications.

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions: Ability to read standard text, view a computer monitor, communicate clearly, stand, sit, walk, stoop, bend, and operate office equipment.

Mental Conditions: Ability to reason logically, remain calm, and focus on interpersonal situations.

Environmental Conditions: Ability to work in an office with changing priorities and deadlines.

SPECIAL REQUIREMENTS

Successful candidates will pass a background check, including employment history, references, and criminal check. Possession of a valid California driver’s license, Class C, with a clean driving record, may be required. DMV checks will verify the driving record.

RECRUITMENT PROCESS

The department will screen applications and responses to supplemental questions to identify qualified candidates. Qualified candidates will be notified of further steps.

Application Screening | (Refer/Non-Refer)

The department will review applications for minimum and desirable qualifications. Qualified candidates will be referred to the next step and notified accordingly.

Online Self-Administered Examination | (Weighted 100%)

Qualified applicants will be invited to an online, timed assessment. Only top candidates will proceed further. Notifications will be via email.

Note: The process may be adjusted based on departmental needs, with candidates notified of any changes.

Once assessments are complete, an eligible list will be established for future vacancies. Only online applications are accepted; include a valid email address. Notifications will be sent via email. Update your profile at www.governmentjobs.com if needed.

Effective April 3, 2023, health care and correctional facility workers should follow vaccination and booster guidelines from CDPH and CDC. Click here for latest guidance.

How to Apply:

• Apply online via the “Apply” link at the top of this announcement
• Highlight relevant experience matching the job requirements
• Contact Lora El Amatory at [e-mail] or [phone] for questions

Email Notification: Email is the primary notification method. Ensure your email is correct and only one account is used. Notifications will be sent via www.governmentjobs.com. Update your profile if your email changes.

FAQs: For additional information, see the FAQ page.

Orange County is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.