Accounting Assistant

NC Community Colleges; Kinston, Northern (NC, KY); Hybrid; USD 37,000 - 48,000; Full time

Job summary

Lenoir Community College is hiring an Accounting Assistant to manage daily monitoring, maintenance and collection of student accounts. The role also prepares monthly, quarterly and annual financial and statistical reports.

Responsibilities include reconciling accounts, reviewing student activity for discrepancies, processing refunds, and ensuring compliance with policies across departments. Evening/weekend hours may be assigned as needed.

Qualifications

• High school diploma or GED with related work experience, or an associate’s degree; bachelor’s degree preferred.
• Working knowledge of Microsoft Office programs.
• Excellent typing, public relations, communications and problem-solving skills.
• Strong organizational skills with attention to detail.
• One year of Datatel Colleague experience preferred.

Responsibilities

• Monitor, maintain and collect student accounts.
• Prepare monthly, quarterly and annual financial reports.
• Perform monthly reconciliations for various accounts.
• Review student accounts daily for discrepancies and process refunds as needed.
• Monitor compliance with state, local, and federal policies.

Skills

Microsoft Office

Typing

Public relations

Communications

Problem-solving

Organizational skills

Education

High school diploma or GED

Associate’s degree in accounting, business administration or related field

Bachelor’s degree preferred

Tools

Datatel Colleague

Job description

8 a.m. - 5 p.m. Monday - Thursday, 8 a.m. - 3 p.m. Friday

Employment Type

Full Time

Minimum Qualifications

• High school diploma or general education diploma (GED) and related work experience or an associate’s degree in accounting, business administration or a related field from an institution accredited by a federally recognized institutional accreditor is required; bachelor’s degree preferred
• Working knowledge of Microsoft Office programs
• Excellent typing, public relations, communications and problem-solving skills
• Strong organizational skills with attention to detail
• One year of Datatel Colleague experience preferred

Preferred Qualifications

• High school diploma or general education diploma (GED) and related work experience or an associate’s degree in accounting, business administration or a related field from an institution accredited by a federally recognized institutional accreditor is required; bachelor’s degree preferred
• Working knowledge of Microsoft Office programs
• Excellent typing, public relations, communications and problem-solving skills
• Strong organizational skills with attention to detail
• One year of Datatel Colleague experience preferred

Position Description

The Accounting Assistant is responsible for daily monitoring, maintenance and collection of student accounts. The Accounting Assistant is also responsible for monthly, quarterly and annual financial and statistical reports.

The duties of the Accounting Assistant include, but are not limited to:

• Perform monthly reconciliations for various accounts to ensure accurate reporting
• Perform bank reconciliations
• Review student accounts daily for discrepancies
• Process student refunds as needed
• Monitor various accounts to ensure compliance with state, local, and federal policies
• Perform audits for various assigned areas as required by established internal controls
• Prepare check requests and journal and budget entries as needed
• Execute processes and/or adjust student accounts as prompted by various departments
• Answer all students’ questions regarding their account
• Prepare billings for various accounts; generate bills for various college contracts; establish accounts as necessary following established policies and procedures
• Work closely with various areas on campus to troubleshoot account issues and implement new processes and services
• Monitor receipts to ensure compliance with the College’s cash management plan
• Prepare and update financial and statistical reports; gather and organize data used in the preparation of special reports; prepare reports as required
• Ensure various complex accounts receivable and related ledgers, registers and journals are maintained according to established account classifications
• Provide technical information and instruction regarding applicable accounts receivable procedures and methods to college staff; interpret and explain rules and regulations; answer questions and resolve problems or complaints
• Other duties and projects as assigned by the Director of Finance and/or Dean of Financial Services

Working Conditions:

• Typical office environment
• Frequently sitting at a desk or workstation using a telephone, computer, keyboard, and mouse; some standing and walking
• Evening and/or weekend hours as assigned

Notice of Nondiscrimination

Lenoir Community College is an Equal Opportunity Employer. The College complies with existing federal, state, and local laws and regulations regarding nondiscrimination. The College prohibits discrimination against and/or exclusion from participation in any benefits or activities by any person, either on the staff and faculty or in the student body, on the grounds of race, color, creed, religion, national origin, sex, age, political affiliation, or disability.