Accounting Assistant

SmartRecruiters, Inc.; Kalamazoo (MI); On-site; USD 22,000 - 25,000; Full time

Job summary

YWCA Kalamazoo is seeking a Staff Accountant to provide accounting and data processing support to the Director of Finance. Responsibilities include payroll processing, accounts payable, and month-end procedures, with additional duties in grants, budgeting, and financial reporting.

This full-time role requires an associates degree in accounting or related field and at least one year of AP experience; nonprofit experience and Blackbaud/Financial Edge familiarity are a plus.

Qualifications

• Associates degree in accounting, business or related field required.
• Minimum one year experience in accounts payable required.
• Experience in accounts receivable and payroll preferred.
• Non-profit sector experience and grants experience preferred.
• Experience with data entry, word processing and spreadsheets.
• Experience with Blackbaud/Financial Edge software preferred.

Responsibilities

• Assist with payroll and maintenance of accounting records.
• Process accounts payable and handle invoice management and 1099 records.
• Process daily deposits and maintain petty cash.
• Assist in month-end procedures and prepare financial statements.
• Prepare required reports and statistics with the Director of Finance.
• Manage agency accounts receivable.
• Assist with communications with employees and program participants.
• Develop and maintain accounting operations and monitor program budgets.
• Safeguard confidential information and project a positive image.
• Work cooperatively with staff and volunteers.

Skills

Payroll processing

Accounts payable

Accounts receivable

Data entry

Microsoft Excel

Communication

Organization

Education

Associates degree in accounting or related field

Tools

Blackbaud/Financial Edge

Job description

YWCA Kalamazoo is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all.

YWCA Kalamazoo is your ally who is on a mission to eliminate racism, empower women, stand up for social justice, help families, and strengthen communities. The longest-serving YWCA association in Michigan, YWCA Kalamazoo provides individuals and families with victim-focused counseling and advocacy services as well as shelter for survivors of violence, transitional housing, and legal services. Our variety of family programs are designed to improve the lives of the most vulnerable population. We lead the way for system change in our communities.

Job Description

POSITION: Staff Accountant

FUNCTION: To provide accounting/data processing assistance to the Director of Finance.

RESPONSIBILITIES:

1. Assist with payroll including maintenance of proper accounting records. Prepares state unemployment reports. Reviews PTO accruals and usage. Monitors timesheet and activity report collections.

2. Processes accounts payable including invoice management, W-9 and 1099 records.

3. Processes daily deposits and maintains petty cash account.

4. Assists in month-end procedures, including account analysis & accrual entries. Prepares some financial statements such as GSRP.

5. Assists Director in the preparation of required reports and statistics.

6. Manages Agency accounts receivable.

7. Assists Director with communications with the employees and program participants.

8. Assists Director in developing, maintaining and evaluating accounting operations.

9. Assists Director in monitoring of program budgets.

10. Safeguards confidential information gained as a result of the position.

11. As a YWCA employee, projects a positive image of the Association.

12. Works cooperatively with program participants, YWCA staff and volunteers.

13. Performs other duties as assigned.

Qualifications

QUALIFICATIONS:

1. Associates degree in accounting, business or related field required.

2. A minimum of one-year experience in accounts payable required.

3. A minimum of one-year experience in accounts receivable and payroll preferred.

4. Prior experience in the non-profit sector preferred and experience working with private and public grants.

5. Experience with data entry, word processing and spreadsheets.

6. Experience with Blackbaud/Financial Edge software is preferred.

7. Ability to organize and maintain systems.

8. Effective oral and written communication skills.

9. Ability to work well with people of diverse backgrounds.

10. Self-motivated and able to work autonomously.

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Additional Information

TRAINING REQUIREMENTS:

1. Familiarization with YWCA Personnel Policies and Mission.

2. Appropriate training and in-service which will occur during employment.

HOURS OF WORK:Full-time. Monday - Friday (5hrs/day). Flexible as a response to program needs and as arranged with supervisor.

STARTING WAGE RANGE: $15.85--$18.50 depending on experience.

FLSA STATUS: Non-Exempt

DEPARTMENT: YW-ADM

SUPERVISED BY: Director of Finance

All your information will be kept confidential according to EEO guidelines.