Project Coordinator

Posillico Civil, Inc.; Town of Mount Pleasant (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

FSA

Short- and long-term disability

401(k)

Identity theft protection

Employee assistance program

Paid time off

Job summary

Posillico Civil, Inc. is seeking a detail-oriented project coordinator to support field documentation, cost tracking and project records within the Utility Division. You will review documents for accuracy, coordinate with field and accounting, and assist with monthly close.

Reports to Financial Manager and contributes to on-time, on-budget project delivery. Posillico offers comprehensive benefits and a competitive salary range in Mount Pleasant, NY.

Qualifications

• Experience in project coordination, construction administration or a related role preferred.
• Exceptional attention to detail and organizational skills.
• Strong follow-up with the ability to manage multiple priorities and deadlines.
• Strong communication and problem-solving skills.
• Proficient in Microsoft Office and comfortable learning new systems.

Responsibilities

• Collect, review and process daily field documentation, including timesheets, billing units, tickets, job briefings, photos and project records
• Review all documentation for accuracy, completeness and proper job/cost coding; identify discrepancies and coordinate corrections as needed
• Maintain project tracking logs, documentation and required submissions, ensuring the information is current, accurate and complete
• Coordinate with field personnel, client personnel and accounting to obtain required information and resolve documentation discrepancies
• Proactively track outstanding items, follow up and escalated unresolved issues until deadlines are met
• Process and maintain supporting documentation for purchase orders, vendor invoices, credit card receipts, AP approvals and payroll requests
• Support monthly job cost and accounting close by ensuring required transactions and documentation are complete and processed timely
• Scanning, filing and cataloging documents to their referenced projects
• Perform general administration duties as assigned

Skills

Project coordination

Attention to detail

Organizational skills

Communication skills

MS Office proficiency

Tools

Microsoft Office

Job description

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.

Posillico empowers a "people first, think safety" culture throughout our organization. This "people first" culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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Responsibilities

• Collect, review and process daily field documentation, including timesheets, billing units, tickets, job briefings, photos and project records
• Review all documentation for accuracy, completeness and proper job/cost coding; identify discrepancies and coordinate corrections as needed
• Maintain project tracking logs, documentation and required submissions, ensuring the information is current, accurate and complete
• Coordinate with field personnel, client personnel and accounting to obtain required information and resolve documentation discrepancies
• Proactively track outstanding items, follow up and escalated unresolved issues until deadlines are met
• Process and maintain supporting documentation for purchase orders, vendor invoices, credit card receipts, AP approvals and payroll requests
• Support monthly job cost and accounting close by ensuring required transactions and documentation are complete and processed timely
• Scanning, filing and cataloging documents to their referenced projects
• Perform general administration duties as assigned

Qualifications

• Experience in project coordination, construction administration or a related role preferred
• Exceptional attention to detail and organizational skills
• Strong follow-up with the ability to manage multiple priorities and deadlines
• Strong communication and problem-solving skills
• Proficient in Microsoft Office and comfortable learning new systems

Reports to: Financial Manager

Business Unit: Utility Division

Compensation:$55,000 to $70,000 annually

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LIOnsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively "Posillico") do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.