Human Resources Administrator

Posillico Civil, Inc.; Village of Farmingdale (NY); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

FSA

Short- and long-term disability

Identity theft protection

401(k)

Employee assistance program

Paid time off

Job summary

Posillico Civil, Inc. seeks an HR Administrator in Farmingdale, NY to support the VP of Human Resources and the HR team with recruitment, onboarding, benefits, training, and policies, while maintaining strict confidentiality.

You will handle resume processing, new hire paperwork, benefits coordination, and employee engagement activities, contributing to a compliant, people-first culture.

Qualifications

• Bachelor’s degree in Human Resources, Labor Relations or related field.
• Proficiency in Microsoft Office Suite, strong Excel.
• Excellent attention to detail and organizational skills.
• Ability to multi-task, team-oriented and self-motivated.
• Ability to maintain employee confidentiality.

Responsibilities

• Supports talent team and recruitment activities, including resumes in ATS.
• Maintains confidential new hire and employee documents and audits.
• Supports training initiatives and onboarding processes.
• Plans wellness events and engagement activities with the team.
• Handles general HR admin tasks and calendar management.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Team-oriented

Self-motivated

Education

Bachelor’s degree in Human Resources, Labor Relations or related field

Tools

Microsoft Office Suite

Excel

Job description

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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POSITION SUMMARY

The Human Resources Administrator will support the Vice President of Human Resources and the entire Human Resources Department with day-to-day operational needs including communication with all levels of the organization on items such as recruitment, onboarding, benefits, training, company policies and processes, all while maintaining a high level of confidentiality through all aspects of the role.

RESPONSIBILITIES

Talent Acquisition/Training

• Provides support to talent team
• Sorting/filing/and uploading resumes to iCIMS (ATS).
• Assist with building relationships at colleges and universities by researching new schools and student engineering programs.
• Maintain confidential new hire and employee documents including I9s and complete annual audit.
• Administratively support professional development and training initiatives
• Enter training codes into viewpoint.
• DocuSign/Tracking of employee handbook, sexual harassment training, etc.
• Order lunch for trainings/meetings/orientations as needed.
• Processing of corporate Tuition Reimbursement Program

Employee Engagement

• Assist with Wellness Program and Company Events (including by not limited to Corporate Holiday Party, Take your Child to Work Day, Safety Calendar, Work Safely for the Cure)
• Planning, organizing, and day of on-site support
• Coordinates Spot Awards and Service Anniversary Program.
• Assist with Young Professional Network and Quarterly Newsletter.
• Monitors employee satisfaction and promotes programs to enhance engagement.

Summer Internship Program

• Assist with Summer Internship program by collecting & filing weekly intern summaries, organizing field day outings, and ensuring time sheets are submitted on a timely basis.
• Assit with recruitment of interns by attending college career fairs, screening candidates, and assisting with orientation/onboarding.

Employee Benefits

• Administration of corporate time off program(s).
• Administratively supports system implementations including new benefits solutions.
• Provide administrative support for annual tasks including Medicare Part D notices, total compensation statements, ACA filing, etc.

General Administrative Tasks

• Management of department calendars and schedules.
• Reception back up including lunch phone coverage, vacation coverage, mail sorting, FedEx processing, etc.
• Manages credit card expenses and codes appropriately for the HR department.
• HR Audits (Employee Information Audit, W4, E-Verify/I9, Labor Laws).
• Additional administrative tasks include answering phones, returning messages, scanning, copying, and filing.
• Miscellaneous Human Resources duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Labor Relations or related field
• Proficiency in Microsoft Office Suite, strong Excel
• Excellent attention to detail accompanied by organizational, verbal and communication skills
• Ability to multi-task, team orientated and self-motivated
• Ability to maintain employee confidence and protect payroll operations by keeping information confidential.

Reports to

HR Administrative Manager

Work Location

Farmingdale, NY

Compensation

$26 - $28/hr.

Benefits

• medical, dental, and vision coverage
• life insurance
• FSA
• short- and long-term disability
• identity theft protection
• 401(k)
• employee assistance program
• paid time off

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.