Senior Accounting Assistant

HDR, Inc.; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

HDR, Inc. is seeking an experienced Senior Accounting Assistant to support project accounting activities in Charlotte, NC.

The role focuses on preparing and processing client invoices, collecting backup documentation, and ensuring accuracy and compliance with customer requirements. The position requires at least five years of accounting experience, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• Bachelor's degree in Accounting.
• Minimum 5 years of experience.
• Proficiency with MS Office including Word and Outlook.
• Excellent verbal and written communication.
• Detail-oriented and able to prioritize multiple tasks.
• Ability to handle confidential information.
• Active participant of the employee-owned culture is a must.

Responsibilities

• Assist Project Accountants with preparation and processing of client invoices.
• Collect and assemble billing backup documentation (vendor invoices, timesheets, expense reports, and other project records).
• Verify invoice amounts, project charges, labor costs, and reimbursables before submission.
• Identify and resolve billing discrepancies and invoice exceptions.
• Coordinate with Project Accountants and Project Managers to address customer billing issues.
• Track invoice submissions, approvals, and payment status.
• Ensure compliance with company policies and customer billing requirements.

Skills

MS Office

Communication

Multitasking

Detail orientation

Confidentiality

Education

High School diploma or equivalent

Bachelor's degree in Accounting

Tools

MS Word

MS Outlook

Job description

Senior Accounting Assistant – Responsibilities

• Assist Project Accountants with the preparation and processing of client invoices.
• Collect and assemble billing backup documentation, including vendor invoices, timesheets, expense reports, and other project-related records.
• Ensure all supporting documentation is complete, accurate, and in accordance with customer requirements.
• Verify invoice amounts, project charges, labor costs, and reimbursable expenses prior to submission.
• Assist in identifying and resolving billing discrepancies, missing documentation, and invoice exceptions.
• Coordinate with Project Accountants and Project Managers to address customer billing issues.
• Respond to internal requests regarding invoice status and billing documentation.
• Assist with tracking invoice submissions, approvals, and payment status.
• Ensure compliance with company policies, accounting procedures, and customer billing requirements.
• Perform other accounting and administrative duties as assigned.

Preferred Qualifications

• Bachelor's degree in Accounting.
• Local candidates preferred.

Required Qualifications

• High School diploma or equivalent.
• Minimum of 5 years of experience.
• Proficiency with MS Office including Word and Outlook.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast‑paced environment.
• Self‑motivated, well‑organized and detail‑oriented.
• Ability to handle confidential information.
• Active participant of the employee‑owned culture is a must.

Location: United States - North Carolina - Charlotte

Industry: Accounting

Schedule: Full‑time

Employee Status: Regular