Accounting and Payroll Manager

Vaco by Highspring; New York (NY); Hybrid; USD 100,000 - 140,000; Full time

Job summary

Vaco by Highspring, a global asset management firm, is seeking a Payroll & Accounting Manager in New York City. This hybrid role oversees payroll operations and related accounting activities, ensuring accurate processing and regulatory compliance.

You will coordinate with HR and Finance, manage multi-location payroll and related journal entries, support monthly and quarterly reporting, and drive process improvements across payroll workflows.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, HR, or related field.
• 6-7+ years of experience in payroll, payroll accounting, compensation accounting, or related areas.
• Experience managing payroll operations for a multi-state or multi-entity organization.
• Strong understanding of payroll accounting, accruals, reconciliations, and financial reporting.
• Knowledge of payroll regulations, tax requirements, and compliance standards.
• Experience with payroll systems, HRIS platforms, and financial software.
• Advanced Excel and analytical skills.

Responsibilities

• Oversee end-to-end payroll processing for a multi-location workforce.
• Ensure payroll transactions are processed accurately and in accordance with company policies and regulatory requirements.
• Coordinate with external payroll providers and internal stakeholders to support payroll operations.
• Maintain payroll schedules, processing timelines, and related documentation.
• Review employee compensation changes, deductions, tax updates, and other payroll-related data.
• Respond to payroll inquiries and resolve issues in a timely manner.
• Manage accounting activities related to payroll, compensation, bonuses, incentives, and employee benefits.
• Prepare payroll-related journal entries, account reconciliations, and supporting analyses.
• Support monthly, quarterly, and annual financial reporting requirements.
• Assist with budgeting, forecasting, and tracking employee-related expenses.
• Ensure payroll costs are accurately reflected in financial systems and reports.
• Maintain compliance with payroll tax regulations, wage and hour requirements, and other applicable laws.
• Support internal controls related to payroll processing and compensation accounting.
• Monitor changes in payroll regulations and recommend updates to processes and procedures as needed.
• Assist with audits, compliance reviews, and documentation requests.
• Identify opportunities to improve payroll workflows, reporting capabilities, and operational efficiency.
• Support implementation, enhancement, and maintenance of payroll and HR-related systems.
• Develop and maintain process documentation and best practices.
• Analyze issues, recommend solutions, and help drive continuous improvement initiatives.
• Participate in special projects and other business initiatives as needed

Skills

Advanced Excel

Analytical skills

Project management

Multitasking

Education

Bachelor's degree in Accounting, Finance, Business, HR, or related field

Tools

HRIS platforms

Payroll systems

Financial software

Job description

Salary

$100,000 - $140,000/annually plus discretionary bonus

Location

New York City (Hybrid - 3 days a week onsite)

About the Role

Our client, a global asset management firm, is are seeking an experienced Payroll & Accounting Manager to oversee payroll operations and related accounting activities for the organization. This role will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with applicable regulations, supporting financial reporting requirements, and driving process improvements across payroll and compensation-related functions. The ideal candidate will bring a strong understanding of payroll operations, compensation accounting, financial controls, and reporting processes. This individual will regularly partner with Human Resources, Finance, external service providers, and business leaders to ensure payroll and employee-related financial activities are managed efficiently and accurately.

Responsibilities

• Oversee end-to-end payroll processing for a multi-location workforce
• Ensure payroll transactions are processed accurately and in accordance with company policies and regulatory requirements
• Coordinate with external payroll providers and internal stakeholders to support payroll operations
• Maintain payroll schedules, processing timelines, and related documentation
• Review employee compensation changes, deductions, tax updates, and other payroll-related data
• Respond to payroll inquiries and resolve issues in a timely manner
• Manage accounting activities related to payroll, compensation, bonuses, incentives, and employee benefits
• Prepare payroll-related journal entries, account reconciliations, and supporting analyses
• Support monthly, quarterly, and annual financial reporting requirements
• Assist with budgeting, forecasting, and tracking employee-related expenses
• Ensure payroll costs are accurately reflected in financial systems and reports
• Maintain compliance with payroll tax regulations, wage and hour requirements, and other applicable laws
• Support internal controls related to payroll processing and compensation accounting
• Monitor changes in payroll regulations and recommend updates to processes and procedures as needed
• Assist with audits, compliance reviews, and documentation requests
• Identify opportunities to improve payroll workflows, reporting capabilities, and operational efficiency
• Support implementation, enhancement, and maintenance of payroll and HR-related systems
• Develop and maintain process documentation and best practices
• Analyze issues, recommend solutions, and help drive continuous improvement initiatives
• Participate in special projects and other business initiatives as needed

Qualifications

• Bachelor's degree in Accounting, Finance, Business, Human Resources, or a related field
• 6-7+ years of experience in payroll, payroll accounting, compensation accounting, or related areas
• Experience managing payroll operations for a multi-state or multi-entity organization preferred
• Prior experience overseeing complex payroll processes and related accounting activities
• Strong understanding of payroll accounting, accruals, reconciliations, and financial reporting
• Knowledge of payroll regulations, tax requirements, and compliance standards
• Experience with payroll systems, HRIS platforms, and financial software
• Advanced Excel and analytical skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong problem-solving, organizational, and project management skills

Company

Asset Management Firm

Role

Accounting & Payroll Manager

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).