Accounting and Office Support Specialist

Hymans Auto Supply Co; Chicago (IL); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Hyman’s Auto Supply Co. in Chicago seeks an organized Accounting and Office Support Specialist to join our corporate office.

You will support daily accounting and administrative operations, report to the Office Manager, and help manage AR for two businesses. Responsibilities include deposits, payments, balancing accounts, entering purchase orders, matching invoices to statements, and assisting the back-office team as needed.

Qualifications

• At least 2 years of hands-on accounts receivable experience.
• Experience preparing deposits, handling cash, and balancing accounts.
• Strong attention to detail and accuracy with payments and invoices.
• Ability to work across two businesses using separate accounting systems.
• Proficient in Microsoft Excel (formulas, sorting, filtering).
• Excellent organizational and deadline-driven skills.
• Professional communication with customers, vendors, and coworkers.
• Ability to handle confidential financial information with discretion.
• High school diploma or equivalent.
• Willingness to learn new tasks and skills.

Responsabilités

• Manage accounts receivable for two businesses using separate systems.
• Prepare deposits, handle payments, and balance accounts.
• Receive purchase orders into the appropriate system.
• Match vendor invoices to statements to support accounts payable.
• Assist the Office Manager and back-office team with other administrative tasks.

Connaissances

Accounts receivable

Payment processing

Customer balance review

Discrepancy resolution

Excel

Organization

Communication

Confidential information handling

Formation

High school diploma or equivalent

Outils

QuickBooks

Description du poste

Description

Hyman’s Auto Supply Co. is a family-owned business celebrating 99 years in business. Our company includes three businesses spanning retail, distribution, and manufacturing. We are seeking an organized, detail-oriented Accounting and Office Support Specialist to join our corporate office.

This position reports directly to the Office Manager and supports daily accounting and administrative operations.

• Manage accounts receivable for two businesses using separate accounting systems.
• Prepare deposits, handle payments, and balance accounts.
• Receive purchase orders into the appropriate system.
• Match vendor invoices to statements to support accounts payable.
• Assist the Office Manager and back-office team with other administrative and accounting tasks as needed.

Requirements

Below are some requirements for this position. If you believe you are a good fit, but do not posses all below requirements, we still urge you to apply!

Required Qualifications

• At least 2 years of hands-on accounts receivable experience, including posting payments, reviewing customer balances, and resolving payment discrepancies.
• Experience preparing deposits, handling cash and checks, and balancing accounts.
• Strong attention to detail and accuracy when working with payments, invoices, and accounting records.
• Ability to work across two businesses using separate accounting systems.
• Working knowledge of Microsoft Excel, including basic formulas, sorting, and filtering.
• Strong organizational skills and the ability to prioritize daily responsibilities and meet deadlines.
• Professional communication skills when working with customers, vendors, and coworkers.
• Ability to handle confidential financial information with discretion.
• High school diploma or equivalent.
• Willingness to learn new tasks and skills

Preferred Qualifications

• Prior QuickBooks experience, including entering transactions and maintaining accurate financial records.
• Previous A/P experience
• Previous accounting or office experience in a distribution, wholesale, or automotive business.
• Accounting or bookkeeping coursework