Accounting and HR Manager

Landrum Workforce Solutions; Pensacola (FL); On-site; USD 60,000 - 65,000; Full time

Job summary

Landrum Workforce Solutions in Pensacola, FL seeks an Accounting & HR Manager to lead accounting and HR operations for 40+ employees. You will own end-to-end accounting, payroll processing through Gusto, and HR administration across multiple states.

The role requires 3+ years of accounting with QuickBooks Online, multi-state payroll experience, and strong organizational skills. The position is full-time with competitive compensation and benefits.

Qualifications

• 3+ years of full-cycle accounting experience.
• Proficient with QuickBooks Online on a daily basis.
• Experience managing payroll for 30+ employees (Gusto or similar).
• Solid multi-state payroll tax compliance knowledge.
• HR administration experience including benefits and onboarding/offboarding.

Responsibilities

• Manage full-cycle accounts payable and receivable across regions and revenue streams.
• Perform bank, credit card reconciliations, and GL reviews in QuickBooks Online.
• Prepare monthly financial reports (P&L by class/region, balance sheet, cash flow).
• Administer bi-weekly payroll processing through Gusto for 40+ employees.
• Support tax preparation, audits, and insurance audits.
• Manage vendor relationships and payment processing.
• Oversee HR administration and benefits enrollment.

Skills

Self-directed

Organizational skills

Attention to detail

Payroll compliance awareness

Education

Accounting/Business degree

Tools

QuickBooks Online

Gusto

Microsoft 365

Jobber

Dropbox

Job description

The Accounting & HR Manager is a critical, dual-function leadership role responsible for the full financial health and human resources operations of the company. Located in Pensacola, FL, this individual will oversee accounting accuracy, payroll compliance, HR administration, and vendor management, working closely with ownership and senior leadership to support the company's continued expansion. This role requires taking ownership of the accounting function end-to-end, building and improving processes, and bringing structure to a fast-moving operation.

Job Responsibilities

• Manage full-cycle accounts payable and receivable across multiple regions and revenue streams
• Perform monthly bank reconciliations, credit card reconciliations, and GL reviews in QuickBooks Online
• Prepare monthly financial reports: P&L by class/region, balance sheet, and cash flow statements
• Maintain accurate job costing, revenue classification, and chart of accounts
• Coordinate and oversee multi-system workflows across QBO, Gusto, Jobber, and Dropbox
• Support annual tax preparation, audit readiness, and insurance audits (workers' comp, general liability)
• Manage vendor relationships, billing disputes, and payment processing
• Identify and implement process improvements to increase accuracy and efficiency
• Administer bi-weekly payroll processing through Gusto for 40+ employees across multiple states
• Maintain compliance with federal, state, and local payroll tax requirements across multi-state operations
• Manage employee onboarding and offboarding documentation, including I-9s, W-4s, and direct deposit
• Administer employee benefits enrollment (health, dental, vision, 401k) and serve as primary point of contact for benefit questions
• Handle HR compliance matters: garnishments, support orders, FMLA, workers’ comp claims
• Maintain accurate employee records and personnel files
• Support recruiting efforts: job postings, candidate coordination, offer letters, onboarding
• Manage fleet-related accounting entries for 30+ vehicles including registrations, insurance, and maintenance
• Coordinate with operations and field teams on billing accuracy, work order reconciliation, and expense tracking
• Serve as liaison between ownership and external partners such as CPA, insurance broker, staffing agencies, and vendors
• Support contract administration and vendor agreement tracking

Qualifications

• 3+ years of full-cycle accounting experience, preferably in a service-based or field service company
• Strong, hands-on proficiency in QuickBooks Online — daily operational use required
• Experience managing payroll for 30+ employees, ideally through Gusto or similar platforms
• Solid understanding of multi-state payroll tax compliance
• Experience with HR administration: benefits, compliance, employee relations
• Proficient in Microsoft 365 (Outlook, Excel, Teams)
• Self-directed with strong organizational skills and high attention to detail
• Experience in companies with 30-50+ employees and fleet/vehicle operations (preferred)
• Familiarity with Jobber, Dropbox, or similar field service and document management platforms (preferred)
• Background in construction, HVAC, or other skilled trades/field service industries (preferred)
• Associate’s or bachelor’s degree in accounting, Business, or related field

Compensation and Benefits

• Pay Rate: $60,000 – $65,000 per year, based on experience
• Schedule: Full-Time

Landrum Workforce Solutions does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information or any other characteristic protected by law. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.