Accounting and Finance Associate

SLAC; Palo Alto (CA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Flexible work options

Job summary

Stanford Department of Public Safety seeks an accounting/finance support role for a one-year term position in Palo Alto. The incumbent will review, process, and compile accounting transactions for accuracy and compliance, generate daily reports, and respond to inquiries while supporting new initiatives.

Requirements include a high school diploma or equivalent with two years of experience, familiarity with basic accounting procedures, and the ability to operate accounting systems and office

Qualifications

• High School diploma or equivalent and two years’ work experience.
• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.

Responsibilities

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized reports.
• Resolve transactional inquiries, escape broader issues.
• Respond to transactional inquiries.
• Participate in new initiatives, as needed such as user testing.

Skills

Accounting knowledge

Communication skills

Education

High School diploma or equivalent

Tools

Accounting systems

Job description

Provide accounting and finance-related support to the Stanford Department of Public Safety. Please note: This is a one year term position with the possibility of extension.

Core Duties:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized reports.
• Resolve transactional inquiries, escape broader issues.
• Respond to transactional inquiries.
• Participate in new initiatives, as needed such as user testing.
• Maintain records and process documents related to accounting or finance.
• Ensure compliance with University policies, and federal regulations and requirements.
  

Core Duties:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized reports.
• Resolve transactional inquiries, escape broader issues.
• Respond to transactional inquiries.
• Participate in new initiatives, as needed such as user testing.
• Maintain records and process documents related to accounting or finance.
• Ensure compliance with University policies, and federal regulations and requirements.
  

Qualifications:

Education & Experience:

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information.

Physical Requirements:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.

• Rarely stand, walk, reach or work above shoulders and use a telephone.

  * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

All benefits-eligible members of the Stanford Department of Public Safety are considered essential (or required) university personnel for purposes of managing emergencies and critical incidents impacting significant portions of the campus. As such, all benefits-eligible DPS personnel are expected to respond to campus during a major emergency. These responsibilities may require the incumbent to work nights and weekends (including 5-8 home football games each year), sometimes with little advanced notice.

Work Standards:

Interpersonal Skills:

• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the policies found in the University Administrative Guide, the department General Orders, and applicable department policies and procedures.

Special Requirements:

Applicant must pass a detailed police background investigation including a search of local, state, and national files for criminal history.

Must be able and willing to respond to and work large-scale special events as well as unplanned critical incidents, sometimes with little advance notice. All personnel working for the department are responsible for providing public safety services to the community. Personnel will be trained to perform duties outside their normal day-to-day responsibilities, such as dispatching and/or emergency call taking and/or special events logistics support, so they are able to provide support during emergencies and special events.

The expected pay range for this position is $28.79 to $34.79 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Notice to Applicants
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

• Fixed Term N
• Stanford Schools and Units Office of the General Counsel
• Full time or Part time Part Time
• Regular or Temporary Regular
• Job Category Finance
• Posting Date 06/22/2026, 05:47 PM
• Grade E
• Job Identification 108413

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more