Accounting Administrator (Entry-Level)

Fire-Fighter-Sales-and-Service-Company; Warrendale (Allegheny County); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life insurance

Long-term disability coverage

401(k) plan with safe harbor match (传统

PTO from first year

Seven paid holidays annually

Employee referral program with bonus

Job summary

Fire Fighter Sales and Service Co. is seeking an Entry-Level Accounting Administrator to support the Finance Department with day-to-day AR and AP tasks. Training will be provided and there are growth opportunities within the accounting team.

This 24-hour-per-week, part-time role offers a professional business-casual environment in Warrendale, PA. It is ideal for someone starting their accounting career who is detail-oriented, organized, and eager to learn basic processes and procedures.

Qualifications

• Must have a basic understanding of accounting principles.
• Proficient with Microsoft Office, especially Excel.
• Strong organizational and communication skills.

Responsibilities

• Prepare and send customer invoices and post payments.
• Monitor aging reports and follow up on past-due balances.
• Assist with month-end AR tasks and account reconciliations.
• Enter vendor invoices into the accounting system.
• Match invoices to PO and receiving documents.
• Process check runs and electronic payments; maintain vendor records.
• Provide general administrative and data-entry support.
• Support month-end and year-end close.

Skills

Detail-oriented

Organized

Written and verbal communication

Independent and team worker

Willingness to learn

Education

High school diploma or equivalent

Associate's degree in accounting or related field preferred

Tools

Excel

Job description

Job Summary: The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Accounts Receivable (AR):Assist with preparing and sending customer invoicesPost customer payments in the accounting systemHelp monitor aging reports and follow up on past-due balancesRespond to basic customer billing inquiriesMaintain organized customer files and documentationSupport account reconciliations and month-end AR tasksAccounts Payable (AP):Enter vendor invoices accurately into the accounting systemMatch invoices to purchase orders and receiving documentsAssist with processing check runs and electronic paymentsMaintain vendor records and filing systemsCommunicate with vendors regarding payment status as neededHelp reconcile vendor statementsGeneral Administrative & Accounting SupportMaintain accurate digital and paper financial recordsAssist with data entry and basic account reconciliationsProvide support during month-end and year-end closePerform other administrative duties as assignedJob Requirements:High school diploma or equivalent required; associate’s degree in accounting, Business, or related field preferred0-2 years of accounting or administrative experienceBasic understanding of basic accounting principles and procedures.Proficient in Microsoft Office Suite, particularly Excel.Excellent organizational skills and attention to detail.Strong written and verbal communication skills.Ability to work independently and as part of a team.Ability to handle sensitive and confidential information.Willingness to learn and take directionWork Environment/Physical RequirementsProfessional business-casual office environmentPart-time, 24 hours per weekNo travel involvedCompensation & BenefitsMedical, dental, and vision insurance plans.Company-paid life insurance and long-term disability coverage.Optional supplemental benefits.Paid time off (PTO) starting in your first year of employment.Seven (7) paid holidays annually.401(k) plan with safe harbor match, including both traditional and Roth options.Business casual office environmentEmployee referral program with bonus opportunities.-Direct Applicants Only - No Third-Party Recruiters-Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.