Accounting Administrator (Entry-Level)

Fire Fighter Sales & Service Company; Warrendale (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life insurance

Long-term disability

401(k) with safe harbor match

Paid time off (PTO)

Seven paid holidays

Business casual office environment

Employee referral program

Job summary

Fire Fighter Sales and Service Co. is seeking an Entry-Level Accounting Administrator to support AR/AP tasks and basic accounting processes in a professional, business-casual office environment in Warrendale, PA.

The role offers training, growth opportunities, and a collaborative Finance team. Ideal for candidates new to accounting who are detail-oriented, organized, and eager to learn.

Qualifications

• High school diploma or equivalent required; associate's degree in accounting, business, or related field preferred.
• 0–2 years of accounting or administrative experience.
• Basic understanding of basic accounting principles and procedures.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information.
• Willingness to learn and take direction.

Responsibilities

• Assist with preparing and sending customer invoices.
• Post customer payments in the accounting system.
• Monitor aging reports and follow up on past-due balances.
• Respond to basic customer billing inquiries.
• Maintain organized customer files and documentation.
• Support account reconciliations and month-end AR tasks.
• Enter vendor invoices accurately into the accounting system.
• Match invoices to purchase orders and receiving documents.
• Assist with processing check runs and electronic payments.
• Maintain vendor records and filing systems.
• Communicate with vendors regarding payment status as needed.
• Help reconcile vendor statements.
• Maintain accurate digital and paper financial records.
• Assist with data entry and basic account reconciliations.
• Provide support during month-end and year-end close.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Teamwork

Confidential information handling

Basic accounting understanding

Microsoft Excel

Education

High school diploma or equivalent

Associate's degree in accounting or related field (preferred)

Tools

Microsoft Office Suite

Excel

Job description

The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.

The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Accounts Receivable (AR)

• Assist with preparing and sending customer invoices
• Post customer payments in the accounting system
• Help monitor aging reports and follow up on past-due balances
• Respond to basic customer billing inquiries
• Maintain organized customer files and documentation
• Support account reconciliations and month-end AR tasks

Accounts Payable (AP)

• Enter vendor invoices accurately into the accounting system
• Match invoices to purchase orders and receiving documents
• Assist with processing check runs and electronic payments
• Maintain vendor records and filing systems
• Communicate with vendors regarding payment status as needed
• Help reconcile vendor statements

General Administrative & Accounting Support

• Maintain accurate digital and paper financial records
• Assist with data entry and basic account reconciliations
• Provide support during month-end and year-end close
• Perform other administrative duties as assigned

Job Requirements

• High school diploma or equivalent required; associate's degree in accounting, Business, or related field preferred
• 0-2 years of accounting or administrative experience
• Basic understanding of basic accounting principles and procedures.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information.
• Willingness to learn and take direction

Work Environment/Physical Requirements

• Professional business-casual office environment
• No travel involved

Compensation & Benefits

• Medical, dental, and vision insurance plans.
• Company-paid life insurance and long-term disability coverage.
• Optional supplemental benefits.
• Paid time off (PTO) starting in your first year of employment.
• Seven (7) paid holidays annually.
• 401(k) plan with safe harbor match, including both traditional and Roth options.
• Business casual office environment
• Employee referral program with bonus opportunities.
• Direct Applicants Only - No Third-Party Recruiters

Fire Fighter Sales and Service Co.

All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.