Accounting/Administrator

Taylor Management Company; Ventnor City (NJ); On-site; USD 52,000 - 76,000; Full time

Job summary

Taylor Management Company is seeking an organized Accounting and Payroll Coordinator to support financial operations for a residential community. You will coordinate payroll, vendor invoices, resident accounts, and financial reporting, collaborating closely with onsite management.

The role requires accuracy, strong Excel skills, and experience with ADP and Strongroom. Responsibilities include audits, invoicing, and budgeting support, with emphasis on confidentiality and professional

Qualifications

• Experience in bookkeeping, payroll, accounts payable, or a related accounting support role.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Proficiency in Microsoft Excel and financial recordkeeping.
• Professional communication skills and the ability to work effectively with residents, vendors, and management.
• Experience with ADP and Strongroom preferred.
• Experience in community association management, property management, or hospitality preferred.

Responsibilities

• Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP, including overtime, paid leave, and approved adjustments
• Prepare payroll and labor reports and maintain documentation for payroll and workers' compensation audits
• Update employee insurance census information for benefit renewals
• Review vendor invoices for accuracy, obtain supporting documentation, and coordinate coding, approval, and payment through Strongroom
• Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies and payment inquiries
• Review restaurant invoices and compare outsourced housekeeping invoices with attendance and hours worked
• Assist residents with account balances, statements, payments, assessments, and billing questions
• Process checks and coordinate deposits, account adjustments, refunds, and ownership-related account updates with Taylor Management
• Track seasonal fund contributions and trash reimbursement submissions
• Compile expense information, prepare staffing cost comparisons, and provide financial summaries to support budgeting and operational decisions
• Maintain accurate records and protect confidential resident, employee, and financial information

Skills

Payroll processing

Bookkeeping

Accounts payable

Excel

ADP

Strongroom

Attention to detail

Organizational skills

Communication

Multitasking

Tools

ADP

Strongroom

Microsoft Excel

Job description

Accounting and Payroll Coordinator

We are seeking an organized, detail-oriented Accounting and Payroll Coordinator to support the financial operations of a residential community. This position works closely with onsite management to coordinate payroll, vendor invoices, resident accounts, and financial reporting.

Key Responsibilities

• Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP, including overtime, paid leave, and approved adjustments
• Prepare payroll and labor reports and maintain documentation for payroll and workers' compensation audits
• Update employee insurance census information for benefit renewals
• Review vendor invoices for accuracy, obtain supporting documentation, and coordinate coding, approval, and payment through Strongroom
• Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies and payment inquiries
• Review restaurant invoices and compare outsourced housekeeping invoices with attendance and hours worked
• Assist residents with account balances, statements, payments, assessments, and billing questions
• Process checks and coordinate deposits, account adjustments, refunds, and ownership-related account updates with Taylor Management
• Track seasonal fund contributions and trash reimbursement submissions
• Compile expense information, prepare staffing cost comparisons, and provide financial summaries to support budgeting and operational decisions
• Maintain accurate records and protect confidential resident, employee, and financial information

Qualifications

• Experience in bookkeeping, payroll, accounts payable, or a related accounting support role
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines
• Proficiency in Microsoft Excel and financial recordkeeping
• Professional communication skills and the ability to work effectively with residents, vendors, and management
• Experience with ADP and Strongroom preferred
• Experience in community association management, property management, or hospitality preferred