Accounting/Administrator

Taylor Management; Ventnor City (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Taylor Management is seeking an organized Accounting and Payroll Coordinator to support the financial operations of a residential community. You will coordinate payroll, vendor invoices, resident accounts, and financial reporting, working closely with onsite management.

The role requires attention to detail and strong Excel skills, with preferred experience in ADP, Strongroom, and community/property management contexts. This is an on-site position serving residents and vendors in the NJ area.

Qualifications

• Experience in bookkeeping, payroll, or accounting support.
• Strong attention to detail and the ability to manage multiple deadlines.
• Proficiency in Microsoft Excel and financial recordkeeping.
• Professional communication with residents, vendors, and management.
• Experience with ADP and Strongroom preferred.
• Experience in community association management, property management, or hospitality preferred.

Responsibilities

• Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP.
• Prepare payroll and labor reports and maintain documents for audits.
• Update employee insurance census information for benefit renewals.
• Review vendor invoices for accuracy and coordinate coding, approvals, and payment.
• Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies.
• Review restaurant and housekeeping invoices and compare hours worked.
• Assist residents with account balances, statements, payments, and billing questions.
• Process checks and coordinate deposits, adjustments, refunds, and ownership updates.
• Track seasonal fund contributions and trash reimbursement submissions.
• Compile expense information and provide financial summaries to support budgeting.
• Maintain accurate records and protect confidential information.

Skills

Bookkeeping

Payroll

Accounts Payable

Attention to detail

Organizational skills

Communication

Excel proficiency

Tools

ADP

Strongroom

Microsoft Excel

Job description

Accounting and Payroll Coordinator

We are seeking an organized, detail-oriented Accounting and Payroll Coordinator to support the financial operations of a residential community. This position works closely with onsite management to coordinate payroll, vendor invoices, resident accounts, and financial reporting.

Key Responsibilities

• Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP, including overtime, paid leave, and approved adjustments.
• Prepare payroll and labor reports and maintain documentation for payroll and workers’ compensation audits.
• Update employee insurance census information for benefit renewals.
• Review vendor invoices for accuracy, obtain supporting documentation, and coordinate coding, approval, and payment through Strongroom.
• Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies and payment inquiries.
• Review restaurant invoices and compare outsourced housekeeping invoices with attendance and hours worked.
• Assist residents with account balances, statements, payments, assessments, and billing questions.
• Process checks and coordinate deposits, account adjustments, refunds, and ownership-related account updates with Taylor Management.
• Track seasonal fund contributions and trash reimbursement submissions.
• Compile expense information, prepare staffing cost comparisons, and provide financial summaries to support budgeting and operational decisions.
• Maintain accurate records and protect confidential resident, employee, and financial information.

Qualifications

• Experience in bookkeeping, payroll, accounts payable, or a related accounting support role.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Proficiency in Microsoft Excel and financial recordkeeping.
• Professional communication skills and the ability to work effectively with residents, vendors, and management.
• Experience with ADP and Strongroom preferred.
• Experience in community association management, property management, or hospitality preferred.