Accounting Administrator

Layton Construction Company; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

401(k) with company match

Life & AD&D Insurance

Disability Insurance

Paid time off

Paid holidays

Employee Stock Purchase Plan

Employee Assistance Program

Pet Insurance

Job summary

Structure Tone, part of STO Building Group, seeks an Accounting Administrator to support project accounting and administrative duties for its construction operations. The role covers the full lifecycle from setup to billing, with closeout support and documentation accuracy.

The ideal candidate has construction accounting or project-based financial administration experience, understands job costing and billing, and can juggle multiple priorities in a fast-paced environment.

Qualifications

• Associate degree or equivalent experience in accounting/finance.
• 2+ years in accounting, bookkeeping, or financial administration.
• Experience with accounting software and Microsoft Office, strong Excel.
• Organized, detail-oriented with excellent time management.
• Knowledge of lien waivers, contracts, and subcontractor docs preferred.

Responsibilities

• Assist project setup, including job information, billing requirements, contract values and updates.
• Assist accounts payable: invoice processing, vendor payments, coding verification.
• Maintain organized electronic and physical files.
• Prepare correspondence and respond to subcontractor inquiries on liens and compliance.
• Support special projects and audits as required.
• Support project closeout with required financial documentation.

Skills

Accounts Payable

Accounts Receivable

Data Entry Accuracy

Excel Proficiency

Organization

Attention to Detail

Communication & Customer Service

Problem Solving & Initiative

Education

Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience

Tools

CMiC

Textura

Job description

Position Summary

Structure Tone, part of STO Building Group, is seeking a detail-oriented Accounting Administrator to support project accounting and administrative functions for its construction operations.

This position supports the full project accounting lifecycle, from job setup and cost tracking through billing, compliance documentation, and closeout support. The Accounting Administrator works closely with project teams, subcontractors, and internal accounting leadership to ensure project financial records are accurate, timely, and complete.

The ideal candidate has experience in construction accounting or project-based financial administration, understands job cost tracking and billing practices, and can effectively manage multiple priorities in a fast-paced, deadline-driven environment.

Key Responsibilities

Administrative Duties

• Assist with project setup, including job information, billing requirements, contract values, and related accounting system updates.

• Assist with accounts payable functions, including invoice processing, vendor payment support, coding verification, and resolution of AP-related inquiries.
• Maintain organized electronic and physical files.
• Prepare correspondence and respond to subcontractor inquiries related to lien waivers, contracts, and subcontractor compliance documentation to support accurate project administration.
• Support special projects and audits as required.
• Support project closeout and organize required financial documentation.

Qualifications

Required

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience considered.
• 2+ years of accounting, bookkeeping, or financial administration experience.
• Experience with accounting software and Microsoft Office, with strong proficiency in Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.

Preferred

• Experience with construction management systems such as CMiC and Textura.
• Familiarity with lien waivers, contracts, and subcontractor compliance documentation.

Skills & Competencies

• Accounts Payable & Receivable
• Data Entry Accuracy
• Strong Microsoft Excel Skills
• Subcontractor Management
• Organization, accuracy, and attention to detail
• Communication and Customer Service
• Problem Solving and Initiative

Salary range 65-75k, position is Eligible for Bonus based on performance and company profitability.

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

• [MedicalInsurance]
• [DentalInsurance]
• [VisionInsurance]
• [Health Savings Account]
• [Healthcare Flexible Spending Account]
• [Dependent Care Flexible Spending Account]
• [401(k) retirement planwith employer match]
• [Life & AD&D Insurance]
• [Long-term Disability Insurance]
• [Short-term Disability Insurance]
• [Critical Illness Insurance]
• [Accident Insurance]
• [Hospital Indemnity Insurance]
• [Home & Auto Insurance]
• [Family Support]
• [Pre-tax Paid Parking/Public Transportation]
• [Paid time off: 2 Weeks for Non-Exemptand Three Weeks for Exempt]
• [Time Away Benefits]
• [8Paid Holidays]
• [Group Legal]
• [Employee Stock Purchase Plan]
• [Identity Theft Protection]
• [Group Legal]
• [Pet Insurance]
• [Employee Assistance Program]

Disclaimer

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize our vision at stobuildinggroup.com.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.