Accounting Administrator

Structure Tone; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

401(k) with employer match

Paid time off

Job summary

Structure Tone, part of STO Building Group, seeks an Accounting Administrator in New York to support project accounting and administrative functions across the full lifecycle from setup to closeout.

The role requires 2+ years in construction accounting or project-based financial administration, strong Excel skills, and meticulous organization to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of accounting, bookkeeping, or financial administration experience.
• Experience with accounting software and Microsoft Office, with strong proficiency in Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.

Responsibilities

• Assist with project setup, including job information, billing requirements, contract values, and related accounting system updates.
• Assist with accounts payable functions, including invoice processing, vendor payment support, coding verification, and resolution of AP-related inquiries.
• Maintain organized electronic and physical files.
• Prepare correspondence and respond to subcontractor inquiries related to lien waivers, contracts, and subcontractor compliance documentation to support accurate project administration.
• Support special projects and audits as required.
• Support project closeout and organize required financial documentation.

Skills

Accounts Payable

Accounts Receivable

Excel

Data Entry

Attention to Detail

Education

Associate degree (Accounting/Finance/Business Admin)

Tools

CMiC

Textura

Job description

JOB DESCRIPTION

Structure Tone, part of STO Building Group, is seeking a detail-oriented Accounting Administrator to support project accounting and administrative functions for its construction operations.

This position supports the full project accounting lifecycle, from job setup and cost tracking through billing, compliance documentation, and closeout support. The Accounting Administrator works closely with project teams, subcontractors, and internal accounting leadership to ensure project financial records are accurate, timely, and complete.

The ideal candidate has experience in construction accounting or project-based financial administration, understands job cost tracking and billing practices, and can effectively manage multiple priorities in a fast-paced, deadline-driven environment.

Key Responsibilities

Administrative Duties

• Assist with project setup, including job information, billing requirements, contract values, and related accounting system updates.
• Assist with accounts payable functions, including invoice processing, vendor payment support, coding verification, and resolution of AP-related inquiries.
• Maintain organized electronic and physical files.
• Prepare correspondence and respond to subcontractor inquiries related to lien waivers, contracts, and subcontractor compliance documentation to support accurate project administration.
• Support special projects and audits as required.
• Support project closeout and organize required financial documentation.

Qualifications

Required

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience considered.
• 2+ years of accounting, bookkeeping, or financial administration experience.
• Experience with accounting software and Microsoft Office, with strong proficiency in Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.

Preferred

• Experience with construction management systems such as CMiC and Textura.
• Familiarity with lien waivers, contracts, and subcontractor compliance documentation.

Skills & Competencies

• Accounts Payable & Receivable
• Data Entry Accuracy
• Strong Microsoft Excel Skills
• Subcontractor Management
• Organization, accuracy, and attention to detail
• Communication and Customer Service
• Problem Solving and Initiative

Salary range 65-75k, position is Eligible for Bonus based on performance and company profitability.

Benefits

• [Medical Insurance]
• [Dental Insurance]
• [Vision Insurance]
• [Health Savings Account]
• [Healthcare Flexible Spending Account]
• [Dependent Care Flexible Spending Account]
• [401(k) retirement plan with employer match]
• [Life & AD&D Insurance]
• [Long-term Disability Insurance]
• [Short-term Disability Insurance]
• [Critical Illness Insurance]
• [Accident Insurance]
• [Hospital Indemnity Insurance]
• [Home & Auto Insurance]
• [Family Support]
• [Pre-tax Paid Parking/Public Transportation]
• [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt]
• [Time Away Benefits]
• [8 Paid Holidays]
• [Group Legal]
• [Employee Stock Purchase Plan]
• [Identity Theft Protection]
• [Group Legal]
• [Pet Insurance]
• [Employee Assistance Program]

Disclaimer

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.