Accounting Administrative Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 48,000 - 53,000; Full time

Job summary

Rappahannock Community College is seeking an Accounting Administrative Specialist to support the accounting function across procurement, funds disbursement, payroll, asset management, and audits. This is a full-time position located at the Glenns campus with a salary range of $48,000–$53,000, commensurate with experience.

The role reports to the Business Manager and involves processing invoices, payroll adjustments, vendor inquiries, and maintaining financial records.

Qualifications

• Ability to analyze, balance, investigate, and/or reconcile financial data.
• Proficiency with Excel and Word for financial tracking and reporting.
• Experience with procurement, accounts payable, and audits is preferred.

Responsibilities

• Assist with procurement needs and process invoices and check requests.
• Key payroll adjustments and travel reimbursements support.
• Maintain spreadsheets and update electronic inventory records.
• Assist accountants with financial audits, receivables, and expenditure reconciliation.

Skills

Financial data analysis

Balance and reconcile

Critical thinking

Attention to detail

Excel proficiency

Word proficiency

Vendor inquiries handling

Tools

Adobe

PeopleSoft

Microsoft Excel

Microsoft Word

Job description

Working Title: Accounting Administrative Specialist. Role Title: AOS III. Role Code: FLSA Nonexempt. Pay Band: 3. Position Number: 27800064. Agency: Rappahannock Community College. Division: Rappahannock Community College (Div). Work Location: Gloucester - 073. Hiring Range: The salary range will be $48,000 – $53,000, commensurate with experience.

Emergency/Essential Personnel: No. EEO Category: 6-Administrative Support. Full Time or Part Time: Full Time. Telework options: Telework options are subject to change based on business needs. Bilingual or multilingual skill requirement or preference: not specified. Work Schedule: To be determined.

Sensitive Position: No Job Description.

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,900 credit students in 2025-2026 and almost 890 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and five satellite sites.

Are you someone who wants to help students achieve their educational and professional dreams?

RCC seeks applicants for our Accounting Administrative Specialist job opening. This is a full-time, classified staff position, with an excellent benefits package. The salary range will be $48,000 – $53,000, commensurate with experience. This position will be located at the Glenns campus.

The overall goals of the Accounting Administrative Specialist position are to assist the accounting function at RCC with administrative tasks related to procurement, funds disbursement, payroll, asset management, accounts receivables and audits.

Reporting to the Business Manager, the Accounting Administrative Specialist assists faculty and staff with procurement needs, processes invoices and check requests, keys payroll adjustments, assists with travel reimbursements and responds to vendor and staff reimbursement inquiries. This position is also responsible for processing fund payments, checks and invoices, verifying information accuracy and coding, and maintaining and updating spreadsheets. The incumbent also maintains files and updates electronic inventory records. Lastly this position assists the accountants with financial audits, receivables, and expenditure reconciliation.

Special Assignments: May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Ability to analyze, balance, investigate, and/or reconcile financial data.
• Ability to calculate numbers, correct entries, and post to records.
• Demonstrated critical thinking and problem-solving skills.
• Strong attention to detail.
• Excellent written and oral communication skills.
• Ability to work under pressure and manage multiple tasks.
• Proficiency in Microsoft Excel with the ability to create and maintain spreadsheets and Word.

• Work experience in state accounting and procurement, accounts payable, inventory, and various software.
• Knowledge of and experience with cash management principles and/or procedures, procurement, and inventory processes.
• Working knowledge of generally accepted accounting principles and practices.
• Proficiency in Adobe and PeopleSoft applications.

Operation of a State Vehicle: Yes. Supervises Employees: No. Required Travel: May be required to travel between campuses.

Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation.

Equal Opportunity Employer/Veterans/Disabled

Additional Information Background Check Statement Disclaimer: The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement: The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement: The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement: VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/102945