Accounting & Administrative Specialist

FASTSIGNS International. Inc; Conroe, Northern (TX, KY); Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

401(k) matching

Job summary

FASTSIGNS International. Inc is seeking a detail‑oriented accounting paraprofessional to support accounts payable/receivable, reconciliation, and vendor management. You’ll own daily reconciliation, QuickBooks data entry, and assist senior teams in project coordination.

Ideal candidates have 1–3 years of bookkeeping experience, QuickBooks Online, and strong organizational skills. Work in a fast-paced office with room for growth and benefits.

Qualifications

• 1–3 years of bookkeeping, accounting clerk, AP/AR, or similar experience.
• Strong attention to detail with financial transactions, reconciliations, invoices and documentation.
• Takes ownership, anticipates next steps, solves problems, and follows through with urgency and accuracy.

Responsibilities

• Accounting & reconciliation: daily reconciliation, QuickBooks entry, deposits, vendor invoices, AP/AR tasks, and billing.
• Vendor & compliance management: set up vendors, manage W-9s, COIs, and vendor contracts.
• Senior sales support: assist with estimates, proposals, procurement, permits, shipping, site surveys, and project logistics.

Skills

Accounting experience

Detail oriented

Organizer & Problem Solver

QuickBooks Online

Tools

Dext

CRM/POS

Job description

Benefits:

• Health insurance
• Paid time off
• 401(k)
• 401(k) matching

About the Role

Join a fast-paced team in a key cross-functional role that works across multiple departments, supporting accounting, sales, office operations, and project coordination. You’ll own key AP/AR and reconciliation functions while providing proactive support that keeps projects and office operations moving forward. Success requires accuracy, organization, urgency, resourcefulness, and strong follow-through.

The Ideal Candidate

• Accounting Experience: 1–3 years of bookkeeping, accounting clerk, AP/AR, or similar experience.
• Detail Oriented: Strong attention to detail and comfortable working with financial transactions, reconciliations, invoices, and documentation.
• Organizer & Problem Solver: Takes ownership, anticipates next steps, solves problems, and drives work through completion with urgency, accuracy, and minimal supervision.
• QuickBooks Online experience required. Comfortable learning and working across multiple systems; Dext, CRM/POS, or similar business software experience is a plus.

Key Responsibilities

• Accounting & Reconciliation: Manage daily reconciliation, QuickBooks transaction entry, check deposits, AMEX/Dext reconciliation, vendor invoice entry, PO verification, AP check‑run preparation, customer billing, payment application, and AR follow‑up.
• Vendor & Compliance Management: Set up and maintain vendors/subcontractors across systems and manage W-9s, COIs, subcontractor agreements, credentialing, and vendor compliance platforms.
• Senior Sales Support: Provide proactive administrative and project support to senior sales professionals, including estimates/proposals, proof revisions, vendor procurement, permits, freight/shipping, site surveys, installations, and project logistics.
• General Administration: Support daily office operations, including phones, walk‑in customers, mail, supplies, grocery orders, and company events.

Compensation & Benefits

• Pay Rate: $20.00 / Hour Starting (based on relevant experience, with a structured performance and pay review at 90 days, plus ongoing room for performance‑based raises).
• Sick/Personal Leave: 3 paid sick or personal days per year (eligible after 90 days of employment).
• Paid Holidays: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.
• Paid Vacation: Vacation time is accrued systematically based on hours worked. Employees become eligible to use up to 1 week (40 hours) of earned vacation after six months of consecutive employment, and up to 2 weeks (80 hours) after two years of employment.
• Retirement: Eligible to participate in our 401(k) plan after 12 months of consecutive employment.
• Medical Benefits: Comprehensive health coverage options available for the employee & family. Farrz Inc pays 50% of the employee premium and no match of premium for spouse or children.
• Insurance: Company-paid Life Insurance and Short-Term Disability (up to 13 weeks) provided for all full‑time employees at no charge to the employee.