Accounting Administrative Assistant

YMCA of Boulder Valley; Miami Beach (FL); On-site; USD 77,146,000 - 88,166,000; Full time

Job summary

La Gorce Country Club is seeking an Accounting Administrative Assistant for our onsite finance team. The role supports the accounting department by handling billing, invoicing, and collections, impacting cash flow and vendor payments.

The position is full-time and onsite, with a schedule of Monday–Friday, 9:00 AM–5:00 PM. Proficiency in Excel, Word, and Outlook is required, and bilingual English-Spanish is a plus.

Qualifications

• 3+ years of proven accounting experience.
• Proficient with Excel, Word and Outlook.
• Experience with Clubessential is a plus.
• Bilingual English–Spanish is a plus.
• Strong organization and communication skills.
• Confidentiality and timely work habits.

Responsibilities

• Process member monthly billing statements and invoicing.
• Handle billing inquiries and disputes in person, email, or phone.
• Post daily sales for all POS areas and process bank deposits.
• Post member payments and reconcile vendor statements monthly.
• Assist with monthly inventory audits and related reconciliations.
• Reconcile corporate credit cards and vendor payments.
• Support management with reports and ad hoc analyses.

Skills

Excel

Word

Outlook

Bilingual English-Spanish

Organizational skills

Attention to detail

Education

Accounting or related field preferred

Tools

Clubessential

Job description

Position Summary

The Accounting Administrative Assistant supports the Accounting Department by performing both clerical and accounting duties and plays an integral role in the accounting department by having a direct impact on the company’s cash flow through our billing and collections process. Full-time, year-round onsite position.

Schedule

Monday–Friday, 9:00 AM–5:00 PM (Onsite)

Starting Pay

$27 per hour, negotiable based on experience.

Essential Duties And Responsibilities

• Process member monthly billing statements, assorted duties involved.
• Process assorted invoicing for all events.
• Process assorted invoicing for new members.
• Handle all charge disputes and billing inquiries in person, by email, or phone.
• Follow up on member and event collections.
• Process delinquency letters.
• Post daily sales for all POS areas.
• Process daily bank deposits.
• Post member payments on account daily.
• Club reciprocals statements reconciliation.
• Process monthly auto payments, with ACH and credit cards.
• Collects, tracks, and maintains vendor certificates of insurance and W9s
• Researches open invoices
• Compiles, emails and files vendor payments and related documents
• Timely reconciles monthly vendor statements
• Updates Point of Sale system daily
• Prepares analytical reports and account reconciliations as needed
• Files chits, journal entries, and other accounting documents as needed
• Member account inquiries
• Member account posting
• Assists with monthly inventory audits
• Reconciles corporate credit cards and Amazon Account on a monthly basis
• Spot checks inventory for the Golf and Food & Beverage Departments.
• Assists with other projects, reconciliations, and reports as assigned by management.
• All other duties as directed by the Assistant Controller or Head of Finance

Requirements

• 3+ years’ proven experience.
• Working knowledge of Excel, Word, and Outlook.
• Working knowledge of Clubessential a plus.
• Bilingual English-Spanish a plus.
• Must have excellent organization and communication skills.
• Must have excellent skills in accuracy and efficiency, as well as be detail oriented.
• Must be able to develop and foster professional relationships with members and staff.
• College degree preferred not required, preferably in accounting.
• Prior Club experience preferred
• Microsoft Excel & Word proficiency required
• Maintains strict confidentiality
• Completes work in a timely manner; strives to increase productivity
• Adapts to changes in the work environment
• Works well with others in a team environment
• Prioritizes and plans work activities; Uses time efficiently
• Excellent verbal and written communication skills

About The Organization

La Gorce Country Club is committed to being continually recognized as the private golf and country club of choice in South Florida, building on our long-standing tradition of excellence.

We offer competitive salaries commensurate with experience and qualifications. Full benefits package that includes health insurance, free life and short term disability insurance, generous paid time off, and 401K. Free parking on-site.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled