Accounting / Admin Associate

Nextaff; Brookshire (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Nextaff in Brookshire, TX seeks an Accountant & Administrative Assistant to manage full-cycle accounting for three entities and oversee office administration. This high-ownership role works directly with leadership, vendors, and outside providers with minimal oversight.

The position requires 5+ years of accounting experience, inventory/WIP knowledge, and proficiency in QuickBooks Desktop. Candidates should be bilingual (Spanish/English) and highly organized to handle multiple entities and

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive accounting experience, ideally in CPG food manufacturing or a multi-entity environment.
• Ability to own full-cycle accounting independently with minimal oversight.
• Experience with inventory/WIP accounting, standard costing, and variance analysis.
• Strong vendor management and negotiation skills; liaison to external providers.
• Proficiency in QuickBooks Desktop.
• Advanced Excel skills.
• Bilingual (Spanish/English).
• Highly organized, self-directed, with ability to manage multiple entities and deadlines.

Responsibilities

• Own full-cycle GL accounting (AP/AR, invoicing, journal entries, reconciliations) across three entities.
• Lead monthly, quarterly, and annual close processes; produce financial statements and management reporting.
• Prepare balance sheet, bank, credit card, and intercompany reconciliations; resolve discrepancies.

Skills

Advanced Excel

Vendor management

Inventory accounting

Multi-entity accounting

Bilingual Spanish/English

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks Desktop

Job description

Position Summary

A food manufacturing and distribution company serving restaurants, retail customers, and K-12 programs, is seeking an Accountant & Administrative Assistant to manage full-cycle accounting and office administration for three legal entities. This high-ownership, highly autonomous role is ideal for an experienced accounting professional who can serve as the sole in-house accounting resource and work directly with leadership, vendors, and outside providers with minimal oversight.

General Ledger & Month-End Close

• Own full-cycle GL accounting (AP/AR, invoicing, journal entries, reconciliations) across three entities.
• Lead monthly, quarterly, and annual close processes; produce financial statements and management reporting.
• Prepare balance sheet, bank, credit card, and intercompany reconciliations; investigate and resolve discrepancies.

Cost & Inventory Accounting

• Support inventory and WIP accounting for manufacturing cost tracking; reconcile inventory activity to cost of sales.
• Track direct product costs, yield/scrap variances, labor efficiency, and overhead absorption; prepare product P&Ls.
• Partner with Production and Purchasing on recipe/BOM usage and vendor pricing changes; quantify gross margin impact.

Procurement & Vendor Management

• Lead procurement for select entities: source vendors, run comparative bid analysis, and negotiate pricing to control costs.
• Serve as primary point of contact for vendors.

Payroll, Tax & Compliance

• Process multi-entity payroll with accuracy and confidentiality.
• File EFTPS, sales tax, franchise tax, and Mixed Beverage Tax; track recurring compliance deadlines across all entities.
• Coordinate and support external audits, tax filings, and payroll reviews.

Office & Systems Administration

• Manage day-to-day office administration across multiple sites: supplies, equipment, facilities, and general vendor support.
• Answer Phones a receive visitors.
• Maintain organized records of contracts, filings, provider communications, and renewal dates.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive accounting experience, ideally in CPG food manufacturing or a multi-entity environment.
• Proven ability to own full-cycle accounting independently, with minimal oversight.
• Experience with inventory/WIP accounting, standard costing, and variance analysis.
• Strong vendor management and negotiation skills; comfortable serving as a liaison to external providers.
• Proficiency in QuickBooks Desktop (required).
• Advanced Excel skills.
• Bilingual (Spanish/English).
• Highly organized, self-directed, and comfortable managing multiple entities and competing deadlines.

Location & Schedule

• Brookshire, TX.
• In Person.
• Full-time.