Accountant, Lease & Fixed Assets

North American Rail Solutions; Fort Worth (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

North American Rail Solutions is seeking a detail-oriented Lease, Fixed Asset & Equipment Accountant at our Fort Worth headquarters to own the full accounting lifecycle for the fleet and lease obligations under ASC 842.

You will supervise asset records across 45+ locations, partner with operations teams, and support monthly close, depreciation, and lease disclosures while ensuring GAAP compliance and data integrity.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 3+ years progressive accounting with fixed asset/lease exposure.
• Working knowledge of ASC 842 lease accounting standards.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, data modeling).
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Maintain and reconcile the fixed asset register across locations.
• Coordinate with shop, fleet, and field teams to tag and track assets.
• Monitor equipment usage and resolve discrepancies between field activity and records.
• Prepare depreciation and lease activity journal entries monthly.
• Prepare lease disclosures and supporting schedules for reporting.
• Support budgeting and forecasts for depreciation expense.

Skills

Fixed asset accounting

Lease accounting

ASC 842 knowledge

GAAP compliance

Excel proficiency

Education

Bachelor's degree in Accounting

Tools

CMiC

Trullion

LeaseQuery

CoStar

Job description

Position Summary

We are seeking a detail-oriented and technically skilled Lease, Fixed Asset & Equipment Accountant to join our Accounting & Finance team at our Fort Worth headquarters. This is a highly visible role that owns the full accounting lifecycle for NARS's extensive fleet and equipment portfolio — including on-track machinery, heavy construction equipment, trucks, trailers, and field assets — as well as the company's lease obligations under ASC 842.

With 45+ locations across North America and a large fleet deployed across hundreds of active job sites, this position plays a critical role in ensuring the accuracy of our asset records, lease portfolio, and financial reporting. The ideal candidate combines strong technical accounting skills with the curiosity and initiative to understand how equipment flows across a field-intensive, project-driven business — and the drive to continuously improve the processes that support it.

Key Responsibilities

Fixed Asset & Fleet Management

• Maintain and reconcile the fixed asset register for a large, geographically distributed fleet — including on-track machinery, heavy construction equipment, trucks, trailers, and field tools — ensuring complete tracking of acquisitions, transfers, disposals, impairments, and depreciation across all asset classes and locations
• Coordinate with shop, fleet, and field operations teams to ensure all equipment is properly tagged, tracked, and accounted for across 45+ domestic and Canadian locations
• Monitor and report on equipment usage, fuel card transactions, toll tag records, and fleet operating costs; investigate and resolve discrepancies between field activity and financial records
• Partner with project managers and operations leaders to ensure equipment costs are correctly allocated and billed to the appropriate jobs or cost centers — directly supporting project profitability reporting
• Identify and communicate at‑risk, idle, or underperforming assets to the VP of Assets and Procurement and senior management
• Maintain and improve fixed asset tracking and depreciation schedules within CMiC, NARS's construction ERP platform, ensuring data integrity across all asset records

Lease Accounting (ASC 842)

• Manage the company's lease portfolio in Trullion, NARS's lease accounting software, ensuring all operating and finance leases — including equipment, real property, and vehicle leases — are properly recorded, classified, and maintained
• Calculate and maintain right‑of‑use (ROU) assets and lease liability amortization schedules; ensure all new, modified, or terminated leases are captured and reflected accurately and on a timely basis
• Partner with operations, legal, and procurement to review lease and rental agreements and determine appropriate accounting treatment under ASC 842
• Prepare required lease disclosures and supporting schedules for financial reporting

Month‑End Close & Reporting

• Prepare and post monthly journal entries related to depreciation, lease activity, asset disposals, and equipment cost allocations
• Perform account reconciliations for all fixed asset, accumulated depreciation, ROU asset, and lease liability accounts
• Prepare and distribute asset and fleet reporting schedules to management, summarizing capital balances, depreciation trends, lease obligations, and fleet cost metrics
• Support the forecasting of depreciation expense — a key component of the company's operating cash flow targets — and assist in annual capital expenditure budget preparation

Compliance & Audit Support

• Ensure compliance with fixed asset and lease accounting policies, internal controls, and GAAP across all NARS operating entities
• Support internal and external audit processes with fixed asset and lease‑related requests, documentation, and account reconciliations
• Assist in developing, documenting, and continuously improving fixed asset and lease accounting policies and procedures as the organization grows

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• 3+ years of progressive accounting experience with demonstrated exposure to fixed asset and/or lease accounting
• Working knowledge of ASC 842 lease accounting standards
• Familiarity with depreciation methodologies, capitalization policies, and general ledger processes
• High proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, conditional formatting, and data modeling to analyze and present fleet cost and financial data
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast‑paced, growth‑oriented environment
• Effective verbal and written communication skills with the ability to collaborate across accounting, operations, and field teams

Preferred Qualifications

• CPA license or active CPA candidate
• Experience in construction, rail, transportation, or other asset-intensive industries — direct exposure to fleet or heavy equipment accounting is a strong plus
• Hands‑on experience with CMiC or a comparable construction ERP platform
• Experience with Trullion or a comparable lease accounting software (e.g., LeaseQuery, CoStar)
• Experience supporting internal or external audit engagements in a multi‑entity environment
• Demonstrated track record of identifying and driving process improvements within an accounting function