ACCOUNTANT III - 80080162

Florida; Tallahassee (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

The Department of Juvenile Justice in Tallahassee, FL is seeking an Accountant III to manage voucher processing, invoicing and payments using MFMP/AOD and FLAIR.

The role requires maintaining accurate records, auditing invoices for compliance, and coordinating with the receivable unit. Minimum starting salary is listed bi-weekly, with a 40-hour work week and typical daytime schedule.

Qualifications

• Knowledge of FLAIR (Accounting Information Resource).
• Experience with Ariba on Demand / MFMP.
• HIPAA and other state/federal laws knowledge.
• Microsoft Office products and Excel creation.
• Ability to determine work priorities and manage tasks.

Responsibilities

• Oversee daily Voucher Room activities, manage Axiom Pro/FLAIR for voucher schedules.
• Process warrants, mail, and ensure proper logging and delivery to receivable unit.
• Maintain scanned vouchers and supporting documentation filing.
• Pay invoices in MFMP/AOD, process electronic and PO-based invoices, audit for compliance.
• Verify payments align with Florida statutes and dept procedures.
• Communicate with staff to ensure required information is in AOD.

Skills

FLAIR knowledge

Ariba on Demand

HIPAA compliance

Microsoft Office

Excel creation

Communication

Problem solving

Independent work

Team collaboration

Tools

MFMP/AOD

Axiom Pro/FLAIR

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885117

Working Title: ACCOUNTANT III - 80080162

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

INTERNAL AGENCY

ONLY DJJ EMPLOYEES CAN APPLY

LOCATION, CONTACT AND SALARY INFORMATION :

Location: Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Minimum Starting Salary: $1,491.85 Bi-weekly. (In accordance with current spending restrictions, an internal promotion will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DUTIES AND RESPONSIBILITIES :

Responsible for the daily activities of the Voucher Room and the management of Axiom Pro/FLAIR as it pertains to the daily printing, loading, and transferring of the voucher schedule. Responsible for processing warrants received and sorting incoming mail. Distributes mail as appropriate to staff and completes the log request of mail received. Ensures all checks received are logged, coded and delivered to the receivable unit. Responsible for maintaining the filing system of scanned vouchers and supporting documentation. Ensures that the documents in the Voucher Room are filed appropriately and maintained according to the procedures established by the Financial Supervisor.

Responsible for the payment of invoices in My Florida Market Place (MFMP)/AOD and serves as the Exception Handler. Process electronic and PO based invoices submitted and approved by staff in MFMP/AOD. Audits invoice to ensure compliance with applicable statutes and departmental policies and procedures. Verify payments are in compliance with Florida Statutes and departmental policies and procedures. Contact staff when necessary to ensure the following information are in AOD for each purchase received: acknowledgment of receipt, invoice information, purchase order and certification statement.

Performs other related duties as assigned.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40 {C) Explain any variation in work (split shift, rotation, etc.)

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.


• Account for and explain any gaps in employment so that the hiring process is not delayed.


• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.


• It is unacceptable to use the statement “See Resume” in place of entering work history.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of:

Accounting Information Resource (FLAIR)

Ariba on Demand (MyFlorida MarketPlace)

Health Insurance Portability and Accountability Act (HIPAA) and other state and/or federal laws

Microsoft Office Products

Creating Excel Worksheets

Ability to:

Determine work priorities, assign work, and ensure proper completion of work assignments

Solve problems and decision making

Work independently

Establish and maintain effective working relationships with others

Communicate effectively verbally and in writing

Experience auditing and processing payments.

Preference will be given to candidates with six months experience :

• knowledge of FLAIR.


• knowledge of Florida PALM.


• working in a position with regulatory responsibilities.


• Processing payments.

SPECIAL NOTES :

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.