ADMINISTRATIVE ASSISTANT I - 80082562

Florida; Miami (FL); In loco; USD 38.000 - 46.000; Tempo pieno

Descrizione del lavoro

The Department of Juvenile Justice seeks an Administrative Assistant I at the Miami Dade Regional Juvenile Detention Center. The role serves as fiscal liaison among HQ Finance & Accounting, regional office, and facilities, handling fiscal processes, records, and confidential medical information.

Responsibilities include processing purchasing, MFMP, P-cards, reimbursements, and training; reviewing policies; ensuring compliance; and supporting HR liaison duties.

Competenze

• An Associate’s degree and one year of administrative experience.
• Bachelor’s degree can substitute for the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Mansioni

• Serve as fiscal liaison between Headquarters Finance & Accounting, Regional Office, and facilities on Fiscal matters.
• Review and process fiscal purchasing to ensure compliance with rules, policies, and laws.
• Develop and maintain tracking systems for the Fiscal program.”
• Prepare and conduct training related to the Fiscal program within the facility.
• Prepare correspondence, coordinate calls and meetings related to the Fiscal program.

Conoscenze

Administrative support

Record keeping

Budget/Finance assistance

Communication (written)

Training

Formazione

Associate degree

Bachelor’s degree substitute

Strumenti

MFMP

My Florida Market Place

P-cards

Descrizione del lavoro

The State Personnel System is an E-Verify employer.

Requisition No:885006

Working Title: ADMINISTRATIVE ASSISTANT I - 80082562

Position Number:80082562

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

The Right Service, the Right Way, at the Right Time

LOCATION AND CONTACT INFORMATION:

Location Information:Miami Dade Regional Juvenile Detention Center,3300 NW 27th Ave, Miami, Florida 33142

Minimum Biweekly Rate of Pay: $1,424.61 Bi-Weekly. This salary includes a CAD of $48.80 for a total bi-weekly salary of $1,473.41 (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher).

POSITION DESCRIPTION:

This position is located at the Miami Dade Regional Juvenile Detention Center. The incumbent will serve as the fiscal liaison between Headquarters Finance & Accounting (F&A), Regional Office, and facilities on all matters within the Fiscal program and maintain medical information confidential.

Reviews and processes fiscal purchasing to ensure compliance with department rules, policies and procedures, as well as statutes and laws. Fiscal matters include but are not limited to: gathering E-Quotes, My Florida Market Place (MFMP), Purchasing Requisitions, P-cards, Authorization to Incur Travel Expenses/Reimbursements, medical bills, facility operational expenses, contracts, supplies and equipment.

Provides technical assistance and consultation to the Detention facilities regarding all fiscal matters.

Develops and maintains tracking systems (including logs) for Fiscal program.

Reviews and evaluates Fiscal policy and procedures and makes recommendations to Management.

Assists with the dissemination of information to facilities and employees regarding Fiscal matters.

Prepares and conducts training related to Fiscal program within the facility.

Prepares correspondence, coordinates conference calls, and meetings related to Fiscal program.

Serves as the back up to the facility Human Resource (HR) Liaison on all HR matters.

Serves as the facility administrative support to the Facility operations, Assistant Superintendent(s) and Superintendent.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to provide constructive feedback to correct behavior.

Knowledge of safe working conditions.

Ability to use conflict management skills.

Ability to prepare and maintain reports and records relating to the supervision of youth.

Ability to add, subtract, multiply and divide rational numbers.

Ability to communicate both orally and in writing and to effectively work with youth, co-workers, supervisors and the public.

Knowledge of good housekeeping tasks relating to maintaining the sanitary conditions of the facility.

Knowledge of good hygiene.

PREFERRED QUALIFICATIONS:

AnAssociate’s degree from an accredited college or university and one year of administrative experience.

ABachelor’s degree from an accredited college or university can substitutefor the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Preference will be given to candidates who:

Have good verbal communication and writing skills.

Demonstrates proficiency in Finance & Accounting.

SPECIAL NOTES:

DJJ Detention facilities operate 24/7/365 and positions require shift schedules.Staff members must be agreeable to working shift schedules, including rotating shifts, evenings, weekends, and holidays with varying days off. There may also be times when unplanned overtime or unscheduled double shifts are necessary.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-VERIFY (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require: (1) a valid driver’s license; and (2) three-years acceptable driving record as defined in FDJJ Policy 1920.

Successful candidate must be certified in accordance with the Department direct care training policy, and must obtain such certification within 180 days of employment.

For those candidates, not currently in the state system as a direct-care worker for DJJ at the time of application, the top-ranking candidate(s) after the interview phase will be required to take and pass an Ergometric’s IMPACT Assessment and Training Test in order to be considered for the direct-care employment opportunity.This test will be used to measure the candidate’s overall suitability for working with juvenile justice involved youth. Test results will be used for a period of six months after initial testing for candidates who reapply during that period for another position for which testing is required.

Pursuant to Florida law, the Florida Administrative Code, and in accordance with applicable federal law and regulations, the general staffing of a facility must be in an accordance with the male and female ratio of the juvenile population. The decision to hire a male or female employee based on a bona fide occupational qualification does not constitute discrimination, disparate treatment and/or a violation of civil rights.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.