Accountant & Data Analyst

Alliance on Aging; Salinas (CA); On-site; USD 29,000 - 40,000; Part time

Benefits offered by this job

403(b) matching

Dental insurance

Life insurance

Vision insurance

On-the-job training

Paid sick time

Paid time off

Job summary

Alliance on Aging in Salinas, CA is hiring an Accountant & Data Analyst for an onsite, part-time role. The position focuses on day-to-day accounting support plus grant management and data analysis for funding reports.

Working about 28 hours per week with the CFO and roughly 12 hours supporting executive leadership as Administrative Assistant within grant management and front office duties, the role ensures accurate ledgers and timely financial reporting.

Qualifications

• At least 2–3 years nonprofit bookkeeping or accounting experience.
• Strong understanding of GAAP and double-entry bookkeeping.
• Experience with account reconciliations, accounts payable, accounts receivable, and general ledger maintenance.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and work independently with CFO and team.
• Proficiency with QuickBooks Online, Microsoft Excel, and standard office software.

Responsibilities

• Maintain accurate and timely general ledger records.
• Enter and categorize financial transactions in the accounting system.
• Record accounts payable and accounts receivable transactions.
• Prepare and process invoices, payments, deposits, and routine accounting transactions.
• Reconcile bank, credit card, and other financial accounts.
• Monitor accounts receivable and assist with follow-up on outstanding balances.
• Maintain organized and complete financial records and supporting documentation.
• Assist with month-end and year-end closing.

Skills

Nonprofit accounting

Data analysis

Grant management

Communication

Tools

QuickBooks Online

Microsoft Excel

Job description

Alliance on Aging is hiring an Accountant & Data Analyst for an onsite role in Salinas, CA. This part-time position is primarily focused on day-to-day accounting support for the organization, with additional responsibilities supporting executive leadership and grant management functions.

Working about 28 hours per week with the CFO and approximately 12 hours per week supporting executive leadership as an Administrative Assistant within grant management and front office duties, you will help maintain accurate financial records and support nonprofit and grant-related reporting. The role also includes analysis and input of program and financial data needed for funder deliverables.

Role summary

• Primary focus on maintaining accurate general ledger records and core accounting operations
• Support nonprofit/grant accounting and data analysis for funder reporting
• Collaborate with program staff and grant managers to collect, validate, reconcile, and interpret reporting data

Responsibilities

• Maintain accurate and timely general ledger records
• Enter and categorize financial transactions in the accounting system
• Record accounts payable and accounts receivable transactions
• Prepare and process invoices, payments, deposits, and routine accounting transactions
• Reconcile bank, credit card, and other financial accounts on a regular basis
• Monitor accounts receivable and assist with follow-up on outstanding balances
• Maintain organized and complete financial records and supporting documentation
• Assist with month-end and year-end closing activities
• Identify discrepancies or unusual transactions and bring accounting issues to the CFO
• Assist with payroll processing and related accounting entries
• Reconcile payroll reports and ensure payroll-related transactions are properly recorded
• Maintain accurate records of payroll expenses, taxes, benefits, and other personnel-related costs
• Assist with tracking employee time and related accounting documentation as needed
• Assist with tracking expenses by program, funding source, grant, and/or restricted fund
• Help ensure expenses are properly allocated and supported by documentation
• Support the CFO with grant financial reporting and documentation
• Maintain organized records to support audits, grant monitoring, and financial reviews
• Assist with tracking restricted and unrestricted funds and ensure proper transaction coding
• Analyze and input financial and program data for County, state, federal, and private foundation grants
• Track grant expenditures, budgets, allowable costs, and funding requirements across programs and funding sources
• Prepare and analyze financial reports and supporting data for grant applications, reimbursement requests, progress reports, audits, and other deliverables
• Develop and maintain grant tracking tools, dashboards, and reports for grant utilization and reporting deadlines
• Monitor grant performance against budgets and contractual requirements, identifying under-spending, over-spending, or other issues
• Translate financial and program data into clear information for the Executive Director, CFO, program leadership, and stakeholders
• Support grant compliance and audit readiness by maintaining accurate documentation and data to substantiate expenditures and outcomes
• Assist with forecasting and grant budget development using historical spending and program data
• Identify opportunities to improve data quality, reporting processes, and internal controls related to grant management

Requirements

• At least 2–3 years of nonprofit bookkeeping or accounting experience
• Strong understanding of GAAP and double-entry bookkeeping
• Experience with account reconciliations, accounts payable, accounts receivable, and general ledger maintenance
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to work independently while communicating effectively with the CFO and team
• Proficiency with QuickBooks Online, Microsoft Excel, and standard office software

Preferred

• Experience working for a nonprofit organization
• Experience with nonprofit fund accounting, restricted funds, and grant accounting
• Experience supporting audits and/or grant financial reporting
• Experience with PayEntry
• Familiarity with payroll accounting, benefits reconciliation, and HR Finance detail

Technologies

• QuickBooks Online
• Microsoft Excel

Benefits

• 403(b) matching
• Dental insurance
• Life insurance
• Vision insurance
• On-the-job training
• Paid sick time
• Paid time off

Pay and schedule

• $21.00 - $29.00 per hour
• Part time
• Expected hours: 32.0 – 40.0 per week
• Work location: In person

Work environment

• Primarily office-based work with regular use of a computer, telephone, and standard office equipment
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions