Accountant

Paycom - ATS; Williston (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Paycom - ATS in Williston, FL is seeking an Accounts Payable professional to maintain accounting records, code invoices, and manage vendor payments in a precise and timely manner.

The role requires ensuring accurate invoicing processes, resolving discrepancies with vendors, and supporting month-end activities. Strong Excel skills, attention to detail, and the ability to work independently are essential for success.

Qualifications

• Must be authorized to work in the U.S. without sponsorship.
• 2+ years of accounting experience required.
• 2+ years of Accounts Payable experience preferred.
• Must be proficient in Excel.
• High School diploma or GED required.

Responsibilities

• Process and code vendor invoices to AP ledger daily.
• Manage vendor accounts and payments.
• Generate payments via check, ACH or wire as cash is available.
• Reconcile monthly vendor statements.
• Prepare monthly state sales tax report.
• Assist with month-end and year-end reports.
• Cross-train on other accounting functions.

Skills

Excel proficiency

Attention to detail

Time management

Communication skills

Independent worker

Teamwork

Ethical Conduct

Education

High School diploma / GED / Technical School

Tools

Microsoft Office

Job description

Job Details: Job Location: Corporate - WILLISTON, FL, Position Type: Full Time, Salary Range: Undisclosed, Job Shift: 1st Shift,

Summary/Objective

Our team member must be a reliable and precise professional able to maintain our accounting information and precisely record transactions. This role will maintain current accounts and complete voucher and invoice functions, analyze expense reports to assign to proper accounts, work with vendors to resolve invoice issues and reconcile monthly statements and reports. This role also serves as an auditor, ensuring that vendor invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Essential Functions

• Daily process and code to accounts payable ledger all vendor invoices and accounts payable transactions.
• Manage vendor accounts daily, processing payments based on aged payables and/or discounts.
• Generate payments check, bill pay or electronic transfers as cash is available.
• Answer accounting phone inquiries and follow up.
• Manage all vendor requests for payment.
• Match receiver slips to invoices and purchase orders and input into AP system.
• Verify monthly vendor statements.
• Prepare monthly state sales tax report.
• Assist and/or run month-end and year-end reports.
• Run costing utilities at the end of each day.
• Update daily, spreadsheet on cash and credit cards.
• Process credits for return material authorizations.
• Process credit and debit memos as needed to correct invoicing issues such as incorrect discounts given or freight billing issues.
• Know and follow relevant Company Quality System standards.
• Petty cash balance and distribution.
• Cross train on other accounting functions
• Assist with related special projects, as required; assist and support other employees and accounting team members as necessary.
• Other duties as assigned.

Work Environment

Work is generally performed in an office environment with controlled heating and air, with standard office equipment available.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Refer to detailed Physical Requirements document.

PHYSICAL DEMANDS

Never/Rarely <1%

Occasional 1-33%

Frequent 34-66%

Continuous 67-100%

Lift/Carry 1 to 10 lbs.

X

11 to 20 lbs.

X

21 to 50 lbs.

X

51 to 75 lbs.

X

76 to 100 lbs.

X

Push/Pull 1 to 10 lbs.

X

11 to 20 lbs.

X

21 to 50 lbs.

X

51 to 75 lbs.

X

76 to 100 lbs.

X

Balancing

X

Bend/Stoop/Twist

X

Crouch/Squat

X

Kneel/Crawl

X

Reaching Front

X

Reach Above Shoulders

X

Reach Below Shoulders

X

Sitting

X

Standing

X

Twisting

X

Walking

X

Hearing

X

Speech

X

Vision

X

Repetitive Arm Use

X

Repetitive Wrist Use

X

Repetitive Hand Use

X

Grasping

X

Squeezing

X

Sensation/Touch

X

Head Movement

X

Climb Stairs/Ladder

X

EQUIPMENT USE & OPERATION

Never/Rarely <1%

Occasional 1-33%

Frequent 34-66%

Continuous 67-100%

Motor Vehicle

X

Forklift

X

Lawn Equipment

X

Using Hand or Power Tools

X

Operate Foot Pedals

X

ENVIRONMENTAL CONDITIONS

Never/Rarely <1%

Occasional 1-33%

Frequent 34-66%

Continuous 67-100%

Exposure to electrical hazards

X

Work in cramped spaces

X

Exposure to dust/smoke

X

Exposure to fumes/odors/grease/oil

X

Works in hot/cold temperatures

X

Travel required

X

Works inside

X

Works outside

X

Exposure to noise

X

Exposure to chemicals

X

Stand on concrete

X

Vibration

X

Exposure to toxic materials

X

Works at unprotected heights

X

Walk on uneven or slippery surface

X

Works in wet conditions

X

Works with others

X

Works alone

X

Works with moving machinery

X

MENTAL DEMANDS

Never/Rarely <1%

Occasional 1-33%

Frequent 34-66%

Continuous 67-100%

Problem solving

X

Analytical ability

X

Communication – oral

X

Communication – written

X

Money handling

X

Organization

X

Interpersonal skills

X

Calculating

X

Concentration

X

Perception

X

Creativity

X

Work with interruptions

X

DEXTERITY REQUIREMENTS

Never/Rarely <1%

Occasional 1-33%

Frequent 34-66%

Continuous 67-100%

Eye/hand coordination

X

Fine manipulation (keying, writing, picking, pinching)

X

Handling (holding, grasping)

X

Wrist motion (repetitive flexion/rotation)

X

Qualifications

• Must be authorized to work in the U.S. without sponsorship

Educations and Experience

• High School diploma, GED and/or Technical School Graduate or industry recognized certification.
• 2+ years of accounting experience required.
• 2+ years of Accounts Payable experience preferred.
• Must be proficient in Excel.

Skills and Competencies

• Basic knowledge of generally accepted accounting principles. GAAP
• Intermediate knowledge of accounting processes, including accounts payable, purchasing, and general ledger.
• Ability to consistently meet all deadlines.
• Highly organized.
• Excellent attention to detail.
• Ability to perform detailed tasks with accuracy.
• Self-motivated; ability to work independently and as part of a team.
• Ethical Conduct.
• Proficient in Microsoft Office Applications, emphasis on Excel and Word
• Customer Service.
• Excellent communication skills, written and oral.
• Must be proficient in the English language.
• Must be able to read and write English language.
• Must be able to type.

Equal Opportunity Employer Veterans/Disabled

All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, sex, gender identity, age, marital status, genetic information, sexual orientation, national origin, disability (including pregnancy), veteran status, or any other characteristic protected by state, federal, or local law.